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Washington State Administrative Assistant 4 in Yacolt, Washington

Description

Administrative Assistant 4

Full-time, Permanent

Larch Corrections Center (LCC)

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 4, located at Larch Corrections Center in Yacolt, Washington.

The Administrative Assistant 4 reports directly to the facility Superintendent to support collaboration with criminal justice partners, policy and audit management, public information request fulfillment, TORT claim management, ACA compliance and act as the facility legal liaison and public media spokesperson.

Candidates who would like to be considered for this position will need to provide the following materials *_WITH_ *their application:

  1. A letter of interest outlining why you are the ideal candidate for this position.
  2. A current resume.
  3. *AT LEAST 3 professional references, all of whom which have directly supervised the candidate's work. Candidates are expected to read and understand the professional reference guidelines for this position. Further details can be found in the supplemental information section of this posting. *

Interviews for this position are scheduled to take place on February 8, 2021. Applicants are encouraged to make appropriate preparations to participate in an online/virtual interview. Interview date(s) and method(s) are subject to change at any time, so we ask that applicants please remain flexible.

FACILITY PROFILE

Larch Corrections Center opened in 1956 with the current operating capacity of 480 residents. LCC is a minimum custody facility located on a relatively remote 40 acre site, approximately 20 miles northeast of Vancouver, WA. The site is leased from the Department of Natural Resources (DNR). The DNR also maintains a facility on site and provides work for the residents. LCC employs about 120 staff members.

AGENCY PROFILE**

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

It is in the best interest of candidates to read this posting in its entirety.* *

Duties

Duties include but are not limited to:

  • Public Disclosure Coordination.
  • Operational Memorandum development and management.
  • Researching and maintaining adherence to various compliance expectations, WAC's, RCW's and ACA Standards.
  • Preparing requests for Department Policies, OM's, etc. for LCC staff.
  • Review and provide input on drafted Department Policies.
  • Evaluate and provide options to solve specific internal problems or concerns that arise within assigned program areas.
  • Serve as the facility Translation Coordinator to ensure mandates of Lopez vs. Riveland are adhered to.
  • Manage the facility TORT claim process.
  • Contingent upon Superintendent guidance, assign TORT claim investigations and deadlines.
  • Prepare TORT claim process reports and documentation.
  • Serve as the facility Public Information Officer, which includes managing all media contacts, i.e. radio, television, newspaper, social media (both online and offline), etc.
  • Audit packet preparation and distribution.
  • Monitoring audit progression to ensure completion.
  • Serve as the facility Legal Liaison to the Washington State Attorney General's Office; Corrections Division on non-personnel issues.
  • Other duties as assigned (i.e. coordinate and complete administrative projects as assigned by the facility superintendent, etc.) Qualifications

Required:

High school graduation or GED.

**AND

Four **(4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Desired:

  • Experience with high-profile public speaking, public communications, customer service, and/or media sources.
  • Knowledge of agency policy development and revision.
  • Experience with the operations and internal dynamics of state, local, and/or federal court and/or law enforcement agencies.

The ideal candidate will possess the following skills and abilities:

  • Exceptional customer service and communication skills and the ability to interact consciously, professionally, and courteously with stakeholders, DOC staff, members of other law enforcement agencies and members of the public.
  • Is well-organized and adept at balancing and completing multiple priorities in a fast paced, dynamic environment.
  • Strong attention to detail.
  • Familiarity with social media and the ability to independently navigate websites, news outlets, and other electronic and/or online resources.
  • Ability to work effectively, professionally and cooperatively with other departments and staff at LCC.
  • Maintain consistent professional interactions with both staff and members of the public.
  • Has a firm, well practiced understanding of case law. Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. *Phone number *AND_ email address are required for all professional references._

  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be included in a collective bargaining union.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email Human Resources, or call us at (360) 667-3621. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary: $3,616.00 - $4,738.00 Monthly

Location: Clark County – Yacolt, WA

Job Type: Full Time - Permanent

Department: Dept. of Corrections

Job Number: 2021-00276

Closing: 1/25/2021 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact

Website: http://www.careers.wa.gov

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