SaltWorks, Inc. Personal and Administrative Assistant in Woodinville, Washington
Who You Are:
You’re a self-starter who can work well in a fast-paced environment with a high degree of discretion. You’re inherently administrative and well organized; assertive, but not pushy, relational but maintain a high level of professionalism at all times. You understand how handling “the little things” is a vital part of allowing an executive to do what only they can do. You’re happy to take initiative and run with little to no direction, but still a great collaborator. You naturally thrive on the details, making sure every little thing is just right. You’re a quick learner – driven to understand details, and a great self-directed researcher. You know how to build trust with people and don’t compromise on ethics, work ethic, or confidential information. You’re a people person (you’ve never met a stranger) and can make anyone feel welcome and validated. You’re very comfortable with technology and have exceptional computer aptitude.
Schedule and organize activities such as meetings, conferences, travel, and department activities for the CEO with varying levels of complexity.
Organize and prioritize large volumes of email, information, and calls.
Open and organize mail and email for the CEO. Drafts written responses or replies by phone or email when necessary. Respond to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including high-level staff such as presidents, directors, and managers. Handle confidential and non-routine information.
Create, compile, and design general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofread written communications for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Handle the CEO’s personal projects and errands as assigned.
Exercise independent judgement to prioritize well and respond and adjust well to critique.
Adhere to Good Manufacturing Processes, Food Safety Standards and related operational procedures.
Other projects and duties as assigned.
Required Education, Skills and Experience
Impeccable written and oral communication skills
Organizational skills and the ability to multitask without getting overwhelmed
Work effectively with all levels of internal and external stakeholders
Flexibility and adaptability
Strong sense of responsibility and ability to complete tasks with minimal supervision
High school diploma
Valid driver’s license with clean driving record
Strong computer skills, including proficiency in MS Outlook
5+ years of administrative experience with a strong preference for previous assistant experience
A completed BA/BS degree preferred
Work Environment/Physical Demands:
Position is primarily in-office, with errands and meetings frequently taking this position out of office. Routinely uses office equipment and occasionally requires lifting up to 30 lbs.
All SaltWorks Employees are held accountable to food safety and quality standards that are communicated in job descriptions, during onboarding training, annual refresher trainings, posted policy statements and posted GMP and HACCP reminders. All Employees are responsible for reporting food safety and food quality problems to a Manager for immediate correction.