Job Information
WALLA WALLA COMMUNITY COLLEGE Program Coordinator in WALLA WALLA, Washington
Walla Walla Community College is accepting applications to fill the role of Program Coordinator for the WWCC Correction Education program located at the Washington State Penitentiary (WSP) in Walla Walla, Washington.
This position is filled to fulfill a contract awarded to Walla Walla Community College (WWCC) by the Washington State Board for Community and Technical Colleges{rel="nofollow"} (WSBCTC) to operate a correctional education program at WSP in accordance with an interagency agreement with the Department of Corrections. Walla Walla Community College and its employees working in a correctional education program are expected to follow all Department of Corrections (DOC) Policies, IT and other Security requirements, follow DOC Operational Memorandums, and comply with the Superintendent's directions.
At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. We have identified three core themes that describe the fundamental aspects of the College's mission by translating it into practice: Student Success, Strong Communities, and Resource Stewardship. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.
General Responsibilities: This position independently prioritizes and performs a variety of complex office work related to program operations and student learning. This position may support schedules and operation of a student computer/study lab. This position also establishes record keeping/filing systems and/or database files, resolves problems, and responds to inquiries requiring substantive knowledge of office/departmental procedures and policies. Program Coordinator functions as an education representative and resource for education staff, DOC staff and incarcerated individuals.
Essential Functions:
Office Duties and Program Support
Work with the computerized DOC Offender Management Network Information (OMNI) to check information. Build classes in this program to fill seats for classes offered at the WSP Campus.
Weekly, assign students to WWCC Educational programs. Reassign and keep the totals at max capacity. Keeping record of student drops.
Maintain spreadsheet records which includes full and partial completions, registrations and admission forms that are required from students.
Keep referrals updated and waiting list accurate.
Complete in DOC Offender Management Network Information (OMNI) when the student has completed a class.
Build report and track enrollment.
Receive transcript requests from incarcerated individuals in orientation and other intake processes where WWCC needs an academic record for a student. Complete paperwork and send off form. When an academic record is received follow established processes.
Schedule interviews or advising sessions for potential students. Prepare advising, placement, and/or enrollment paperwork (infractions records, goals, restrictions, levels, history of classes previously) for advising purposes.
Record and organize clearances for staff/DVD/supplies (as needed to support Program Specialist).
Organize graduation for May/June including, but not limited to, Logistics Plan, speaker, graduation list, program, certificates, guest list, callouts, decorations, and food. These items will be organized with the support of other Education office staff and instructors.
Organize graduation pictures for those students who will be leaving before May/June Graduation.
Pick up mail and distribute. Answ