Job Information
Whitman College Division III Assistant - Hall of Science in Walla Walla, Washington
Division III Assistant - Hall of Science
Whitman College
Compensation: $45,000 - $47,000 annually
WHITMAN COLLEGE
Located in the historic community of http://www.wallawalla.org/, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.
http://whitman.edu/ is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).
STARTING SALARY
The successful candidate can expect to start at $45,867 per year, commensurate with experience.
POSITION PURPOSE
The Division III Assistant in the Hall of Science makes administrative decisions and implements office operations under general direction and with authority delegated by the Division III Chair. Administrative and budget support is provided to approximately 50 faculty and 12 staff members. Generally, and without direct supervision, the Division III Assistant will exercise independent judgment within established procedures and appropriate guidelines and standards, handling details and issues on own initiative. This position supports Whitman College's commitment to fostering an inclusive and equitable environment that values diversity among students, faculty, staff, and community members.
PRINCIPAL ACCOUNTABILITIES
Administrative & Communication Support
• Assist the Division Chair in matters pertaining to personnel, budget development, building maintenance, scheduling, and meetings including assisting with agendas, recording minutes and maintaining records.
• Assist Division and Department Chairs with scheduling, memoranda, reports, and other documents. Prepare thank you letters for all gifts received to departments and programs in the Hall of Science.
• Support departmental and program communications, including formatting newsletters and sending announcements.
• Assist faculty with hosting guest speakers and creating promotional materials such as posters and flyers.
• Act as receptionist for building. Be available to help visitors navigate the building (providing building maps, post welcome signs on visitors days, etc.)
• Assist with communications and events associated with the STEM Hub, including maintaining the digital announcement board. Assist faculty and staff in organizing events or programs that promote diversity, equity, inclusion and antiracism in STEM fields
• Provide administrative support for faculty and staff, including placing work orders, facilitate communications with other departments and programs on campus.
• Maintain office supplies and equipment, including photocopiers and printers.
Budget & Financial Management
• Process invoices and maintain accurate financial records for department budgets.
• Assist faculty and staff with purchasing, Chrome River, and reconciling expenses.
• Support budget planning and expenditure tracking for Division III budgets, and faculty and staff, including year-end fiscal tasks.
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