Work in Washington Veterans Jobs

Location: Vancouver, Washington Type: Contract Job #7479 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant role provides high-level support through research, report preparation, information management, clerical duties (correspondence, visitors, calls, meetings), and may train and lead junior administrative staff. This full-time position is located in Vancouver, WA. Pay range: $23.02 - $30.28 Benefits: Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks, Brio Health Responsibilities: Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers, and support staff. Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate. Build, maintain, and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. Proof, review, and when applicable, draft correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays. Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate personnel as needed, following up to verify a timely response. Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response. Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following: Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments. Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence. Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate. Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships. Perform faxing, scanning, photocopying, and work with the print shop to request printing services. Update and maintain desk reference manual. Serve as back-up to the other TSE/TSES Administrative Assistant as needed. Come up to speed quickly on manager and organizational priorities to track meetings, work, and delegated projects or tasks to maintain accountability, confirming established targets are met. Validate on-time documentation submission to HR Service Center (HR) and verify all processes are tracked to completion within established timelines. Review and update project trackers (performance, training, etc.) for the manager, alerting appropriate parties of any noted issues / concerns. Administrative Team: Attend mandatory Administrative Team Meetings. Participate as a team member and in team