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Automation and Control Strategies (ACS Pro Staffing) Administrative Services Assistant in Vancouver, Washington

Location: Vancouver, Washington Type: Contract Job #7308 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. The Administrative Services Assistant 3 position provides a wide variety of professional and confidential administrative support and data entry and tracking for the Transmission Commercial System Management (TSR) organization. This full-time position is located in Vancouver, WA. Pay range: $30.46 - $32.92 Benefits: Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks, Brio Health Responsibilities: Provide a wide variety of confidential administrative/clerical support to managers and/or management staff. Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat. Build, maintain, and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature, and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action. Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures. Attend meetings, record meeting minutes as requested, transcribe, and disseminate as needed. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response. Accept meeting invitations, assist with outside visitor requests, and schedule interviews. Coordinate and track reporting requirements and activities related to federal staff including creation/submission of travel documents and telework agreements and required training. Verify completion of all required training for employees and managers by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status. Update and maintain employee survey records. Track, maintain, update, and distribute annual renewal of Motor Vehicle Driver Authorizations, Travel Authorizations, and Telework Agreements for federal (BFTE) personnel. Track and maintain Overtime/Comp Time authorizations for BFTE personnel. Complete appropriate new employee onboarding activities and retirement documentation. Schedule and track to completion all performance appraisals, progress reviews, mid-point reviews, and discussions, while performing associated follow-up to obtain requisite signatures and approvals. Arrange travel (domestic, invitational, and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations. Coordinate with managers and staff to coordinate Time & Attendance per established procedures. Assist with scheduling interviews through Fieldglass. Establish, maintain, and administer SharePoint organization, team, and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists. Maintain all records management within SharePoint, including physical and electronic official files, retention, and conformance. Protect personally identifiable information records data and loaned equipment from access by unauthorized persons by locking all file drawers an