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Automation and Control Strategies (ACS Pro Staffing) Administrative Services Assistant in Vancouver, Washington

Overview:ACS Professional Staffing is looking for an employee to work on-site with our client. The Administrative Services Assistant 3 position will provide administrative and confidential support to the Operational Services (TTO) organization and assist Tier III and Tier IV managers in a group of over 100 contract personnel and employees. This position will serve as a liaison between TTO management, work units, and support staff to help the day-to-day operations of the work group run smoothly.The Administrative Services Assistant 3 will provide procedural guidance to other contract workers within TTO. This full-time position is located in Vancouver, WA.Responsibilities:Greet and screen visitors; address questions and business involving established policy, take messages, set appointments, and/or refer visitorsCreate draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.Proof, review, and when applicable, draft, correspondence, and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward queries and issues to appropriate personnel as needed, following up to verify a timely response.Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.Perform faxing, scanning, photocopying, and work with the print shop to request printing services.Proactively coordinate managers' daily Outlook calendars and schedules with full responsibility for scheduling and prioritizing Tier III and IV managers' appointments, meetings, conferences, and calendars:Coordinate appointments, meetings, and events, including commitments of time.Advise manager of grants and other commitments that might affect future decisions.Demonstrate sound judgment and a solid understanding of issues when advising the manager of upcoming events.Organize, plan, prioritize, coordinate, schedule, and verify appointments, meetings, conferences, and training for managers and other staff.Assist with employee engagement activities and planning.Arrange travel, such as airline arrangements, hotel accommodations, and rental car and shuttle reservationsRequests for needed office supplies and distribute to appropriate staffRequirements:An associate's Degree in Secretarial Science, Administrative Management, or a related field is preferred.6+ years of demonstrated administrative/clerical experience is required.4 or more years of relevant experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook is required.(Proficiency with Microsoft Office 2010 is required).Intermediate to advanced skills/experience with SharePoint is required, sufficient to support, manage, edit, and maintain the site.A valid U.S. Driver's License is required.Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected

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