Job Information
Automation and Control Strategies Group, INC. dba ACS Professional Staffing Administrative Assistant in Vancouver, Washington
- Location: Vancouver, Washington
- Type: Contract
- Job #7987 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 2 position provides a wide range of professional and confidential administrative support as well as data entry and tracking to the assigned organization. This full-time position is located in Vancouver, WA. Pay range: $23.75 - $29.30 Benefits:
- Paid holidays: 11
- PTO: Starting at 10 days
- Sick Leave: Up to 56 hours per year (prorated based on start date)
- EAP: Employee Assistance Program
- Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
- Other benefits include the following: Calm App, Access Perks Responsibilities:
- Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
- Greet visitors; address questions and business involving established policy or routine matters, take messages, set appointments, and/or refer visitors to other personnel as appropriate.
- Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward/route complex questions and matters to appropriate personnel as needed, following up to verify a timely response.
- Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
- Review and finalize documents and letters to verify proper formatting and accuracy.
- Prepare return cover letters to return contracts (if applicable), tracking delivery and internal process for returned contracts.
- As requested, sort and distribute incoming mail to appropriate recipient(s).
- Review incoming correspondence; respond to most questions and complete most business involving established policy or routine matters and/or forward matters requiring action to appropriate staff following up to verify a timely response.
- Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
- Monitor requests for information or products and verify that responses are made in a timely fashion.
- Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
- Scan, photocopy, and work with the company print shop to request printing services as requested.
- Provide input and recommendations for potential process / procedural improvements.
- Update and maintain desk reference manual.
- Serve as backup to other Administrative Assistants as needed.
- Assist manager and staff in the development and draft of Standard Operating Procedures, governance, and internal control procedures as changes and processes occur; assist and promote implementation of management-approved process and procedural changes.
- Administrative Team:
- Attend mandatory Administrative Team Meetings.
- Participate as a team member and in team meetings both professionally and collaboratively.
- Work as a team member and assist in standardizing, streamlining, and improving overall administrative processes for the organization and complete teamwork assignments.
- Organize, coordinate, schedule and verify appointments, meetings, conferences