Job Information
Mackay Sposito Accounting Assistant in Vancouver, Washington
MacKay Sposito is seeking a detail-oriented and experienced Accounting Assistant to join our growing and dynamic team. This role offers the opportunity to primarily focus on Accounts Payable and provide support to Accounts Receivable in a fast-paced environment. Ajera/Vantagepoint experience is highly desirable.
Why join the MacKay Sposito team?
A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions.
Excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of.
We give back to the community - MacKay Sposito and our employees believe in giving back to the communities we serve. As a firm, we supported a host of local organizations focusing on our community pillars of veterans and youth. Our team members volunteer as commissioners, committee and board members, youth coaches, and a host of other volunteer positions and initiatives.
Key Responsibilities:
Review weekly Timesheets & Expense reports, approve in ERP, communicate with employees and/or managers if there are any discrepancies or questions.
Provide training to employees on Timesheet & Expense submission when necessary.
Responsible for all accounts payable - vendor invoices, subconsultants, employee expense reports.
Prepare weekly check runs for review and approval, process payments weekly via electronic payments, ACH, or live checks.
Reconcile company credit cards monthly.
Manage and record company fleet mileage for client billings.
Reconcile related G/L accounts.
Coordinate with Project Accountant as needed on client invoicing; process assigned monthly client invoices.
Deposit daily client receipts & make on-going efforts to follow up on outstanding A/R.
Generate ad hoc reports or research special requests from clients, vendors, and management.
Determine routine priorities and special prioritization needs for work activities, checking in with supervisory staff as needed to resolve competing priorities.
Qualifications:
Associates Degree in Accounting or equivalent work experience
AEC firm, Vantagepoint/Ajera experience highly desirable.
Excellent verbal and written communication skills.
Must be dependable and have a good work ethic.
Demonstrated success in productivity, accuracy, and timeliness in completing work.
Our Values:
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible.
We believe firmly in the principle of constructive candor – always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed and supportive environment, we’re able to challenge our people to be the best that they can be, and to celebrate every success.
Who We Are:
With more than 50 years of experience, MacKay Sposito is a multidisciplinary firm based in Vancouver, Washington, specializing in public works, energy, and land development. Our passionate team focuses on building lasting relationships through quality work, creative design, and collaboration. We offer civil engineering, land surveying, environmental science and permitting, landscape architecture, and construction management and inspection services. With the addition of our subsidiary, Riparia Environmental, we now deliver a full suite of services from design and engineering to maintenance and environmental compliance. Together, we balance development with environmental stewardship and sustainability.
We encourage you to ask around about us. Do some digging. We’re confident that you’ll want to learn more. And we look forward to talking with you about a future with MacKay Sposito.
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.
The wage range for this position is $24.50 - $33.25/ hr depending on experience.
Full time employees receive a well rounded benefit package including access to our company sponsored Medical(including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. Company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company 401k plan with up to a 4% match Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.
Employment requires passing a pre-employment background check and drug screen.
As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.
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