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Job Description: Administrative Technician 3

Location: Vancouver, WA

Description: This contract position provides confidential and professional administrative/clerical support to the Construction & Maintenance Services (TFH) organization within Transmission Field Services (TF). The role involves performing recurring office procedures, including travel arrangements, timekeeping, and various data entry tasks (inventory, vehicle mileage, utility bills, etc.). The ideal candidate is self-motivated, has advanced keyboarding skills, and can manage shifting priorities and tight deadlines.

Responsibilities:

• Perform data entry using multiple computer applications (Microsoft Office, Asset Suite, PeopleSoft, Concur, SharePoint).

• Assist managers and staff with Time & Attendance procedures.

• Obtain and review time and labor information from appropriate systems.

• Verify and input timekeeping data following established guidelines and policies.

• Make travel arrangements and accommodations for construction personnel.

• Prepare travel authorizations and vouchers using online systems.

• Answer telephone calls and respond to routine requests; refer calls and visitors as needed.

• Control and distribute mail; prepare outgoing mail, including bulk packages.

• Maintain calendars, make appointments, and arrange meeting rooms.

• Establish and maintain office files and provide clerical support.

• Mark and maintain documents and filing systems in compliance with INFOSEC and IGLM standards.

• Assist staff with software applications (Microsoft Office).

• Support TFH objectives by providing documentation for field personnel.

• Coordinate or assist with organizational and agency events.

Skills:

• Administrative support

• Data entry

• Correspondence

• Proficiency in MS Office Suite

Required Education & Experience:

• High School Diploma or GED

• 3 years of related administrative/customer service experience

• Advanced keyboarding/typing skills

• Experience with Microsoft Office Suite and common office equipment

Preferred Skills & Experience:

• Experience in travel processing for a company

Additional Requirements:

• Valid U.S. Driver’s License

• This position is not open to Foreign Nationals

Experience Level:

• Expert Level

Use this link to schedule a meeting and learn more: https://tinyurl.com/ykd77uxu/CxcdJ-NZ

Pay and Benefits

The pay range for this position is $20.00 - $25.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Vancouver,WA.

Application Deadline

This position will be accepting applications until Jan 3, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.