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Washington State Fiscal Technician in Tumwater, Washington

Description About DRS Here at the Department of Retirement Systems (DRS), we are responsible for providing information, tools, expertise, and services that ensure our members receive the retirement benefits they earn while in public service. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and serve over 750,000 current and former public employees in Washington. Our Customers Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers. Our customers expect to be treated respectfully, to receive responsive service, and for the information they receive to be right. We are dedicated to our customers and to meeting and exceeding these expectations. Our Location Our office is located in Tumwater, part of the Olympia/Tumwater/Lacey tri-city area on the southernmost tip of Puget Sound. We are part of a community rich in history, culture, and natural beauty. Why Work for DRS? At DRS, we are one team. Regardless of what our specific duties may be, we are all dedicated to one purpose: serving our customers. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) customer expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful. At DRS, team members enjoy: * A modern work environment * Flexible and compressed work schedules * Free parking * Commute Trip Reduction * Infants at Work Program * Tuition reimbursement * Eligibility for Public Service Loan Forgiveness * Opportunities for professional growth * Commitment to team member safety and wellness * Community involvement/charitable giving Come join our team! Duties Working in a professional, collaborative environment, you will be responsible for processing requests for goods and services received from agency team members. You will determine the best prices and availability of items within the state’s rules and regulations, and you will ensure general authority purchase limitations are not exceeded. You will coordinate with other fiscal professionals to ensure goods and services are received and invoices paid in a timely manner. You will contact vendors, as needed, for pricing, delivery or damage issues. You will also maintain an Excel spreadsheet of purchase orders issued, as well as purchases made by credit card. You will track the monthly amounts and ensure they do not exceed the credit card limits. You will identify assets meeting the state’s capitalization policy requirements and ensure they are bar-tagged, then input the assets into the agency’s asset tracking system. You will process disposals for assets sent to surplus and remove them from the agency’s system. You will perform reconciliations for the purchase and disposal of assets. You will also perform an annual inventory and reconcile with the agency’s asset records prior to fiscal year-end. You will also serve as the custodian of the agency’s petty cash fund. You will maintain the check register in Excel and disburse petty cash, as needed and authorized, for goods and services. You will also balance and reconcile the petty cash fund. Qualifications The qualifications for this position include: * At least two years of experience providing fiscally-oriented clerical support in a professional work environment; * Demonstrated proficiency in the use of Microsoft Office products (version 2013 or newer); * Demonstrated ability to effectively manage and respond to frequent changes in workload and priorities; and * Demonstrated proficiency in the following competency areas: Dependability Shows commitment, dedication and accountability in work. Works effectively and fulfills commitments made to customers, peers and team members. Is reliable in punctuality and attendance; can be counted on to get things done. Attention to Detail Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency. Analysis Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make recommendations/decisions. Mathematical Reasoning Familiar and comfortable working with numbers. Understands how numbers are related, combined and estimated; accurately executes arithmetical calculations such as addition, subtraction, multiplication and division. Quickly recognizes when the results of a mathematical operation are inconsistent with expectations, and detects probable errors in calculations. Problem Solving Analyzes problem to identify the root cause(s). Evaluates possible courses of action; uses reason, logic and creativity to reach conclusions. Develops timely, effective solutions that take into consideration alternatives, risks and consequences in relation to organizational goals, resources and constraints. Communication Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams. Commitment to Diversity Recognizes the value of diversity. Helps create an environment that embraces and supports diversity, equity and inclusion. Supplemental Information Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply for this opportunity. Be sure to complete all sections of the electronic application and answer all supplemental questions. Resumes _will not be accepted in lieu of completing the work history section of the application template. Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity. General suggestions for creating a good application packet: * Read the job posting carefully. Find out as much as you can about the position. * Make sure you are diligent in following all the application instructions. Include all requested information. * Make sure your application and supplemental question responses address how you meet each of the listed qualifications. * Carefully read each of the supplemental questions and respond completely to each one. Pay careful attention to each component of the question, providing examples and thoroughly describing when and where your achieved the proficiency level, and detail the types of work you performed, the work products, etc., to demonstrate “how”. * Include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing where/when you gained proficiency levels. *The quality and completeness of the application, along with the ability to follow stated application instructions, will be considered in determining whether applicants will move to the next phase of the screening process. * NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from his or her current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants who are selected to move forward in the recruitment process will be invited to attend an online skills assessment, tentatively scheduled for the week of May 24-28, 2021. _Online participation in this event is required as part of our recruitment and selection process. To successfully participate in the virtual assessment, participants will need to meet the following technical requirements: * Reliable Internet/Wi-fi * Web camera * Microsoft Office Word and Excel The Washington State Department of Retirement Systems is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. * *Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360) 664-7222 or TTY Relay Service at 711. Salary: $2,864.00 - $3,701.00 Monthly Location: Thurston County – Tumwater, WA Job Type: Full Time - Permanent Department: Dept. of Retirement Systems Job Number: 2021-04106 Closing: 5/17/2021 5:00 PM Pacific Agency: State of Washington Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504 Phone: View Posting for Agency Contact Website: