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WA State Department of Labor & Industries Administrative Assistant 3 in Tumwater, Washington

Please Note: This recruitment is for a non-permanent position (up to 7 months). This position may be located in Tumwater, Vancouver or Kelso. This position serves as the primary assistant to the Region 4 Regional Program Manager (RPM) and provides administrative support for the five programs that report to the RPM including Collections, Audit, Investigations, Employment Standards, and Early Return to Work. As the administrative assistant, you will have delegated authority from the RPM for monitoring and projecting expenditures for the region within each area of responsibility. You will analyze and modify expenditures and budgeted allocations to ensure program cost control and adherence to program planning decisions. Some of what you’ll do: *Provide administrative support to the Regional Program Manager. *Manage daily calendar, organize and schedule meetings for the Regional Program Manager. *Make travel arrangements. *Serve as liaison between managers and program staff to transmit assignments or information and requesting status and reporting information to ensure deadlines are met. *Independently draft and review confidential correspondence for the Regional Program Manager. *Edits and proofreads communications. *Assists the Regional Program Manager in developing and maintaining the region’s Outreach Plan to provide focus in the way we do business. *Act as the regional Business Continuity Program contact. *Provide new and replacement ID badges and agent ID cards for regional staff and act as a liaison between supervisors and Risk Management to ensure issuance of cards. *Assist the Regional Program Manager and Supervisors with coordination of recruitments packets and documents. *Serve as a backup to the Administrative Assistant 4 for a variety of duties. *And much more! Qualifications REQUIRED: High School graduation or GEDANDThree years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work. Formal education and/or training in office or secretarial occupations, bookkeeping or accounting will substitute, year for year, for experience. Demonstration of position-specific skills, abilities and competencies: *Maintain Confidentiality – Ability to maintain highest levels of confidentiality at all times. Possesses integrity and trustworthiness to maintain confidentiality in accordance with state statute, information sharing agreements and internal policy. *Tact and Diplomacy – Respond to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict, and maintain good working relationships among internal and external customers. *Ethics and Integrity – Earns and maintains the trust, respect and confidence of coworkers and customers through consistent honesty, forthrightness and professionalism in all interactions. DESIRED: *Ability to work independently with little or no guidance/supervision. *Proven ability to independently support multiple staff members including maintaining multiple schedules and coordination of meetings. *Exceptional communication skills including in-person interactions and relationship development, telephone experience and strong writing and customer service skills. *Strong organizational skills with the ability to multi-task and prioritize work assignments to assist the programs. *Ability to work within short timelines and deadlines. *Ability to ove

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