Job Information
ALMOND & ASSOCIATES Accounting & Contracts Specialist in Tumwater, Washington
Electrical Company is currently seeking a full-time Accounting & Contracts Specialist. The ideal candidate is organized, self-motivated, enjoys variety, and excels at multi-tasking, providing support for key accounting functions with ad hoc administration duties. This candidate should also be team-oriented with a professional demeanor and communication style for interacting with a diverse group of employees. Attention to detail will be necessary to ensure consistent and timely processing of transactions.
General Duties:
• Oversee the smooth execution of the day-to-day responsibilities of the Accounting Team.
• Spectrum Software for accounts receivable and accounts payable functions.
• Responsible for job costing-ensuring proper coding of payables in accounting software with proper GL account numbers and job codes.
• Enter and code all approved vendor invoices and employee expense reports for payment.
• Initiate A/P check runs, ensuring timely payment of balances due.
• Enter, code, & reconcile all CC charges for multiple cardholders. Ensure the CC statement is paid timely each month.
• Apply daily cash receipts to open customer invoices, follow up on exceptions.
• CC processing - Process incoming customer CC payments, when necessary, ensuring compliance with all PCI policies and third-party processor protocols.
• Initiate customer contact to follow up on open credits, invoices, or other transactions, using email and phone calls, within established policy for aging balances. Ensure timely collections.
• Record Construction in Process for projects and track project totals.
• Assist in daily, weekly, and monthly reporting of key statistical and financial data, including sales, taxes, AR/AP aging, purchase orders, timecards, and similar areas.
• Prepare information for regulatory reporting as assigned.
• Filing intents, affidavits and certified payroll reports to Labor & Industries weekly.
• Generate daily customer invoices. (this is for time and material work orders and small quotes)
• Work on special projects as requested.
• Assist with filing projects as requested.
• Special projects as requested.
Project Management/ Contract Management :
• Review/ process all (sub)contracts for public and private work
• Make job-cost adjustments
• Order Intents to Lien
• Enter change orders when necessary
• Safety Plans- facilitate review/approval
• Insurance- ensure receipt
• Assist subcontractors with completing the various subcontracts and compliance requirements
• Review, request, and tracking of documentation and files, including following-up on specific documents
Requirements / Experience:
• Minimum of Associates (AA) degree in accounting or equivalent experience
• 3+ years of experience in an accounting role
• Well-versed in Construction Accounting
• Knowledge of Spectrum software preferred
• Proficiency in MS Office (Outlook, Excel, Word & PowerPoint)
• Knowledge of financial statements, accounting (G/L)
• Prevailing Wage
• Union Payroll
• WA State Certified Payroll
• Strong attention to detail and problem solving
• Ability to handle sensitive information with discretion
• Excellent written and verbal communication skills