Job Information
Pierce County Library System Senior Finance Specialist in Tacoma, Washington
Coordinates and performs a variety of technical accounting functions for the Pierce County Library System's Finance Department; processes accounts payable invoices; prepares and issues the Library's accounts payable warrants; Responsible for the Library's Contract Module and analyzing financial data related to contracts; prepares financial records/reports and tax forms; coordinates the management of the Library's financial documents; responsible for the Library's Credit Card Procurement Program processes; assists management personnel in resolving accounting issues. Analyzes, prepares, and inputs time reporting data, using automated systems to produce accurate and timely records; creates time reporting workflows and serve as the backup for payroll processing; supports annual payroll processing requirements; reviews and resolves errors from time reporting edits; responds to simple time reporting and accounting inquiries. Performs other related duties as assigned. This position works under general supervision and differs from the lower level classification of Finance Specialist by the more complex and technical nature of accounting duties assigned.
Essential Functions
Class specifications are intended to provide a descriptive list of the range of duties performed by employee in the class. Specifications are not intended to reflect all duties performed within the job.
Delivers high-quality, customer-focused services.
Performs a variety of accounts payable duties; receives, codes, inputs, and submits accounts payable (A/P) invoices for approval; posts items to the general ledger. Import creation of numerous invoice imports including Utilities and Procurement Card Invoices. Processes, codes, inputs, and reconciles invoices and billing relative to area of work.
Prepares, issues, and/or voids the Library's accounts payable warrants; communicates with Pierce County regarding warrants written by the Library.
Prepares and sends affidavits to vendors; follows up regarding lost and/or stale warrants.
Researches and resolves internal and/or vendor related accounts payable issues.
Compiles financial and time reporting data and prepares reports relative to area of assignment.
Processes all annual payroll updates and W-2's; enters W-4 information into the Library's ERP system, processes payroll vendor warrants.
Assists management personnel in resolving expenditure issues and provides notifications regarding purchase order/contract overages and expiration dates.
Generates and mails vendor 1099's; prepares and files 1096 forms with the IRS; files monthly Retailing and Other Activities Returns to the State Department of Revenue.
Coordinates with vendors regarding the resolution of accounting software issues; prepares work orders and communicates with the Help Desk regarding technical issues.
Processes data in the time reporting system including timesheet approval workflows and processing.
Supports data entry into the Library ERP system for retroactive pay and deduction data entry, and completes time reporting analysis.
Processes mileage semi-weekly and supports record retention. Responds to simple time reporting inquiries and resolves issues with staff.
Back-up coverage for payroll processing.
Generates and mails vendor 1099's; prepares and files 1096 forms with the IRS.