Work in Washington Veterans Jobs

Posting Number: 0602923 Recruitment Type: Open to All Applicants Position Title: Office Manager Position Type: Staff Benefits Status: Benefits Eligible FLSA: Non-Exempt Hiring Range: $20.50-$22.06 per hour, with excellent benefits. Location: *Tacoma, WA 98447. *Department: Human Resources Posting Date: 03/10/2025 Closing Date: When a sufficient number of qualified applicants has been identified. Work Schedule: Full-time; Monday-Friday, 8am-5pm. Please note that this is an in-person position. General Description: As the Human Resources Office Manager, you'll collaborate with the HR team to provide multifaceted support for all operations and functions of the department. You'll be responsible for creating a welcoming and professional presence while offering high quality service to all Human Resources' internal and external customers. Additionally, you'll support new hire processes, be responsible for data entry and producing reports, maintain departmental websites, and respond to general inquiries and requests. Reports to the Director of Human Resources. Essential Functions and Responsibilities:

• Establish and maintain a welcoming and professional presence for Human Resources' internal and external customers.
• Serve as a key point of contact for Human Resources, responding to general inquiries and requests.
• Provide administrative support to the office which includes assisting in daily office needs, scheduling appointments, coordinating room reservations, and managing general administrative activities.
• Assist employees with new hire paperwork, including coordination of reciprocal I-9 program.
• Enter new hire information for all employees in HR database (Ellucian).
• Oversee hiring process for temporary part-time employees.
• Coordinate pre-employment requirements including background checks, driving abstracts, education verification, and reference checks for the declaration of sexual misconduct.
• Respond to requests for information from outside agencies such as employment verifications, sexual misconduct inquiries, and unemployment claims.
• Supervise the department's student employees.
• Outprocess employees leaving the university.
• Produce monthly reports and related documents: Welcome letters, introductory period completion letters, and new hire/terminations reports.
• Maintain personnel files; coordinate document storage with outside vendor.
• Maintain departmental websites for HR, Commute, and Personnel Manual.
• Participate in departmental staff meetings and attend other meetings and trainings as needed.
• Process departmental invoices. Track and monitor expenses.
• Assist with the planning and coordination of training, events and workshops.
• May support benefit and leave administration through tasks such as tracking, entry, and communications.
• Enter and maintain retiree information.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

Excellent written and verbal communication.

Ability to interact with a diverse constituency.

Reliability and dependability in attendance/punctuality, performing job-related tasks, finishing assigned projects, and meeting deadlines.

Ability to maintain a high level of confidentiality.

Strong organizational, interpersonal, and time management skills.

Ability to adapt quickly in a frequently changing work environment.

Professional and cooperative work ethic.

Excellent computer skills including proficiency