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CommonSpirit Health HR Coordinator in TACOMA, Washington

Overview

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.

Responsibilities

This HR Coordinator position will focus on our Franciscan Medical Group clinics primarily based at our Franciscan Education and Support Center in Tacoma, Washington.

Job Summary:

This role is responsible for performing, under limited oversight, responsible and substantive administrative and/or technical work in support our Franciscan Medical Group clinics. The incumbent typically serves as the only HR representative at an assigned entity and, based on size and/or unique location needs, functions with relative autonomy in determining priorities/deadlines in the absence of site-based HR management. The position also involves intake of employee and/or labor relations concerns and an incumbent may provide triage response in order to mitigate the potential for the customer’s escalation of issues. Alternatively, an incumbent may be the only subject matter expert for a specific work stream.

Work also includes: 1) providing first-line HR support by assessing requests for information from employees, managers, applicants, and visitors and responding or providing accurate information related to a variety of human resources related matters, 2) informing staff of human resource policies and programs, as needed, and 3) keeping Human Resources management informed of events and developing issues. Depending on assignment, duties also include providing administrative support of a confidential nature to include preparation of documents/reports, reception/phones, mail distribution, supply/inventory maintenance, equipment ordering/repair, and assistance with new hire orientation and recruitment efforts.

Work requires knowledge of HR standards, procedures and multiple contracts/agreements sufficient to recognize/apply the most appropriate course of action from among several possible alternatives and to exercise sound judgment in providing guidance and interpreting/explaining complex HR practices/requirements to managers, employees and/or the general public.

Essential Job Functions:

  • Addresses, in the absence of regular on-site HR management or other staff, a variety of human resources needs/issues and provides independent support as appropriate within scope of position.

  • Supports the Provider Employment/Relations function as assigned and within scope of position.

  • Prepares a variety of standard and ad hoc reports requiring access to both legacy and current HRIS systems; applies advanced knowledge of report-writing practices and the Excel application to producing technical/status reports pertaining to HR management and supporting regulatory compliance.

  • Responds to general inquiries for information and assistance from organizational management, staff and/or external customers.

  • Interacts with employees and departments to research and resolve concerns or issues related to payroll, compensation and other human resource issues; applies considerable knowledge of organizational policies, procedures, collective bargaining agreements and current/legacy IT systems.

  • Performs a variety of administrative and confidential HR duties in support of the daily HR operations of the assigned facility or functional area.

  • Oversees the planning and execution of employee reward and recognition program(s) to include retirements, event planning and purchasing recognition.

  • Performs related duties as required.

Qualifications

Education/Work Experience Requirements:

Three years of secretarial or clerical support work experience that demonstrates attainment of the requisite job knowledge/abilities, preferably in healthcare and/or an HR department.

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Requisition ID 2021-175112

Employment Type Full Time

Department Human Resources

Hours / Pay Period 80

Shift Day

Standard Hours 8:00am - 4:30pm; Mon - Fri

Facility / Process Level : Name CHI Franciscan

Location WA-TACOMA

Equal Opportunity CommonSpirit Health™ is an Equal Opportunity/ Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.

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