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Job Title: Accounting SpecialistJob Description

We are seeking a dedicated and detail-oriented Accounting Specialist to join our team. This role involves a mix of reception duties, purchasing/payables assistance, and payroll processing. The ideal candidate will have experience with union payroll and a strong understanding of accounting principles. You will be working in a collaborative environment, with responsibilities spread across our multiple office locations.

Responsibilities

• Answer phones, sort mail, and perform filing and scanning duties.

• Assist with obtaining final invoices for Purchase Orders upon job completion. Contact vendors to verify rental returns and confirm all invoices for POs.

• Post receipts for credit card purchases. Review credit card statements and follow up with cardholders for missing receipts.

• Assist Accounts Payable with invoice entry during busy periods.

• Review union dispatch and I-9 forms for accuracy.

• Enter new employees into the system and verify information for existing employees.

• Create timecards from job timesheets and enter time into journals, reconciling to job timesheets.

Essential Skills

• Proficiency in Microsoft Office365 (Word, Excel, Outlook, Teams)

• Experience with Dynamics, reporting, and Microsoft Excel

• Knowledge of payroll tax, union payroll, and payroll software

• Experience with accounts payable, general ledger, and payroll processing

• Strong data entry and accounting skills

• Ability to perform reconciliation and payroll accounting

• Analytical skills for accounting and financial analysis

Additional Skills & Qualifications

• Customer service experience

• Experience with VoIP phone systems

• Familiarity with general office equipment (printers, copiers, scanners)

• Experience with Microsoft Navision Attain accounting system

• Strong understanding of job cost accounting principles

• Union workplace payroll experience

Work Environment

This role is based in a gated compound, where you might be by yourself in the building at times. The standard working hours are from 8:00 AM to 4:30 PM. The company operates in a job-cost oriented environment, focusing on the fabrication and repair of pressure vessels for commercial and industrial customers throughout the northwest. The Tacoma branch office staff is primarily responsible for accounting prep work related to local job activities, but also provides support to the Portland headquarters when necessary. Work includes purchasing, payables, job billing, and payroll, with final processing handled at the headquarters.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tacoma,WA.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.