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Fred Hutchinson Cancer Research Center Project Coordinator I in Sunnyside, Washington

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Office of Community Outreach and Engagement (OCOE) of the Fred Hutch/University of Washington/Seattle Children's Cancer Consortium (the Consortium) is seeking a full-time Project Coordinator to coordinate administrative, research, and programmatic activities in support of the Center for Community Health Promotion (CCHP) in Sunnyside, WA. This position will assist in the implementation of community activities that support the OCOE’s CCHP. The work of the Project Coordinator will involve tasks such as developing project procedures and timelines, handling administrative tasks such as meeting organization and follow-up, assisting in creating communications material, carrying out complex research and administrative assignments, and coordinating study implementation.

The Project Coordinator will report to the CCHP Community Project Manager and works closely with the OCOE Assistant Director, the Research Project Manager, the OCOE Project Coordinator in Seattle, and various Consortium faculty investigators leading intervention projects in the Lower Yakima Valley. Under general supervision, the Project Coordinator will work independently in performing daily responsibilities, referring program/project issues to the Community Project Manager, Research Project Manager, OCOE Assistant Director and faculty investigators as necessary. The Project Coordinator’s primary responsibility is to facilitate and coordinate interactions with individuals and groups to support the CCHP in its research, inreach, and outreach activities in the lower Yakima Valley. The Project Coordinator will support outreach and research implementation plans, assist in monitoring progress, communicate effectively with the OCOE CCHP team when roadblocks exist, assist in developing solutions, and conduct daily operational work to ensure that the overall project goals and deliverables are met. Excellent communication and organizational skills, attention to detail, and ability to produce high-quality work within a collaborative team are critical to this position. The coordinator will perform some or all the job duties listed below.

  • Assist with administrative aspects of running the CCHP office, including ordering supplies, managing utilities, processing monthly billing paperwork, etc.

  • Manage communications with CCHP team, serving as CCHP liaison to outside collaborators, community partners, other research sites, sponsors and Center departments.

  • Schedule and plan meetings, including developing effective agendas, developing/providing background materials, documenting decisions in meeting minutes, and coordinating follow-up activities to ensure

  • actions items/objectives are completed within designated time frame.

  • Arrange community and institutional meetings and conferences with multiple stakeholders. Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.

  • Coordinate administrative, research and outreach activities, ensuring all projects are completed according to project/study protocols and timelines by tracking study progress.

  • Administer policies and procedures according to protocol, IRB, grant/contract and Center specifications.

  • Assist with research, including review and testing of research materials (such as study protocols, consent forms, questionnaires, interview scripts, data collection instruments, and educational materials) and implementation of study protocols tasks as needed (enrollment of study participants, mailing of study materials, etc.).

  • Collaborate with staff to implement milestones in project timelines.

  • Manage project/study databases and work with programmers in developing and upgrading databases to ensure maximum effectiveness.

  • Monitor project/study expenses, ensuring that all financial allocations and expenditures are in accordance with grant/contract regulations and institutional guidelines.

  • Manage CCHP communications including email communication with partners. Assist in the creation of messages for CCHP Facebook page.

  • Collaborate with Seattle and Spokane team members to plan symposia, conferences, and community events.

  • Partner in planning and implementation of community health events, such as health fairs throughout the lower Yakima Valley.

  • Perform other responsibilities as required.

Minimum Qualifications

  • BA/BS with minimum of three years post-bachelor's relevant project coordination experience.

  • High level of attention to detail, excellent organizational skills.

  • Excellent written skills. Outstanding interpersonal, customer service and verbal communication skills.

  • Must have demonstrated cultural humility.

  • Demonstrated excellent human relations, facilitation and influencing skills to deal effectively with a broad range of people.

  • Demonstrated ability to form respectful, productive working relationships with people from diverse backgrounds.

  • Ability to collaborate effectively across multiple organizations.

  • Experience managing multiple projects from inception to completion.

  • Ability to think critically and synthesize complex issues to move project forward.

  • Strong working knowledge of Microsoft Office applications, specifically Word, Excel, PowerPoint and Outlook required.

  • Flexibility in work hours.

  • Fluent in Spanish and English.

Preferred Qualifications

  • Experience working in an academic or scientific research environment.

  • Experience working in or strong interest in public health research, community health, health equity and/or health disparities research.

  • Strong computer skills, including database management. Knowledge of REDCap and experience with IRB/Human Subjects Research, and principles Good Clinical Practice.

  • Experience with social media communications.

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.

As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

ID: 22781

Organization: Fred Hutchinson Cancer Research Center

External Company URL: http://www.fredhutch.org/careers

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