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Spokane County Sheriff's Technical Assistant 3 (Civil Service) in Spokane, Washington

Sheriff's Technical Assistant 3 (Civil Service)

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Sheriff's Technical Assistant 3 (Civil Service)

Salary

$32,576.88 - $43,958.16 Annually

Location

Public Safety Building 1100 W Mallon Spokane, WA

Job Type

Regular

Department

Sheriff

Job Number

21-00117

Closing

7/2/2021 12:00 PM Pacific

  • Description

  • Benefits

  • Questions

Job Summary

TOTAL COMPENSATION: $41,698.40 - $56, 266.44 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

* This is a continuous job posting for a merged eligibility list from which all Sheriff's Technical Assistant 3 (STA3) positions in the Spokane County Sheriff's Office will be filled. We will hold exams as needed based on applications received. *


This position performs duties relating to and taking responsibility for: organizing, scheduling, producing assigned correspondence and reports, and developing statistical reports. This position requires a high degree of confidentiality.


REQUIRED ADDITIONAL DOCUMENTS CHECKLIST - DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:

Open Entry Applicants:

  • Copy of valid driver's license (Must be uploaded with your application; front side only)

  • A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required for Open Entry Applicants ONLY. The Civil Service office will be offering free typing tests by appointment only. Please call 509-477-4711 to reserve a specific time. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test, your application will be considered incomplete and you will not move forward in the testing process for this position.

  • Copy of DD-214 - Member Form 4 (if applicable; Must be uploaded with your application; See RCW 41.04.010 as to how Veteran's Preference is applied.)

  • Copy of Permanent Resident Card AKA "Green Card" (if applicable; MUST be uploaded with your application; front side only)

  • Sealed official transcripts from the school of your highest level of education or the school showing proof of your degree. All transcripts must be sealed official copies. They cannot be uploaded with your application. If your school distributes official electronic transcripts, have the registrar email the official transcripts directly to: lschwebs@spokanecounty.org. Electronic transcripts will only be accepted if sent directly by the school. You may also mail or hand-deliver sealed, official, paper transcripts to: Spokane County Civil Service, 6011 N. Chase Rd., Newman Lake, WA 99025. If you have already submitted official transcripts to Civil Service, please do not resubmit. Do make sure to verify Civil Service has your transcripts on file.

    DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.

Promotional Applicants:

  • Professional Resume - 2 pages maximum

  • Copies of training records with the Spokane County Sheriff's Office

  • DD-214 - Member Form 4, if applicable (See RCW 41.04.010 as to how Veteran's Preference is applied.)

    ALL REQUIRED DOCUMENTS MUST BE RECEIVED BY CIVIL SERVICE BEFORE AN APPLICANT IS PERMITTED TO TAKE THE EXAM. IF ALL REQUIRED DOCUMENTS ARE NOT UPLOADED WITH APPLICATION OR SUBMITTED TO CIVIL SERVICE, APPLICATION WILL NOT BE ACCEPTED.


TESTING INFORMATION

Written Exam: Will be arranged as needed.

Oral Board Interviews: Will be scheduled upon successful completion of the written exam.

PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Skype, over-the-phone, or outside testing facilities are permitted. No exceptions.

Examples of Duties

EXAMPLES OF DUTIES: The following duties ARE NOT intended to serve as an exclusive list of all duties performed by all employees in this classification, but only as a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties and may be required to perform additional, position specific duties.

Responsible for fixed asset inventory such as tagging new items, conducting physical inventory, submitting items to county auctions, etc.

Develop, create, and enter invoices into PeopleSoft billing based on contracts for all contract cities. Billing is done on a monthly or quarterly basis.

Request license plates from the Department of Licensing for undercover vehicles. Maintain files on current undercover vehicles.

Responsible for enforcing all court actions that are the result of a judgment that requires the Sheriff to levy, seize, and sell at public auction real estate or personal property in the County of Spokane. Review legal papers to see if all documents are accurate and comply with RCWs.

Balance the daily books using Point and Pay system, Return of Service program and/or online revenue submission website.

Assist with tracking, reporting, and filing training records and inventory receipts.

Maintain class rosters, coordinate with instructors and schedule traffic school applicants, work closely with District Court to assure necessary documents and payments are received and forwarded in a timely manner.

Monitor Traffic complaint line for both the Valley and Unincorporated areas; write up traffic complaints and assign to District car; may make contact with complainants to request specific information.

Receive medical payment slips from LEOFF-I retirees and prepare for reimbursement. Process Medicare payment reimbursement for LEOFF-I retirees over 65.

Compile and maintain payroll information.

Perform duties of acting supervisor or immediate superiors and others in office during their absence, illness, or vacation.

Perform varied duties for Administration and the Grants & Contracts Office; record petty cash transactions; design computer spreadsheets; track, record, reconcile, and charge expenses to various grants that the Sheriff’s Office has received; answer inquiries from the general public.

Prepare all necessary documents for sale, compute total price figuring interest and other fees, and coordinate with attorneys regarding requirements of sale; write and send publications regarding Sheriff sales; conduct sales, collect monies, and prepare returns to court, checking return dates to ensure timely return to court.

Serve legal court papers on individuals in the capacity of a special commission deputy sheriff.

Responsible for production of complex, detailed, and confidential correspondence, reports, records, and all types of documents. Edit, proofread, correct punctuation, grammar, spelling, etc.; copy and distribute new and revised policies and procedures, training bulletins, manuals, Emergency Operation Plans, numerous lists, etc.

Provide backup relief for Accounting Technician IV, Public Records Specialist, Regional Training & Accreditation Manager, and Unit Supervisor, as needed.

Attend meetings; record and produce minutes for distribution at next meeting.

Set up and maintain schedules for conference rooms and classrooms.

Handle general clerical duties and perform other work as needed.

Other duties as assigned.

Minimum Requirements

This is an open and promotional position. Must be a United States citizen or lawful permanent resident, able to read and write the English language; high school diploma or GED. Must keyboard accurately at 45 WPM. Open entry applicants must have an equivalent to five (5) years full-time general office, clerical, and/or customer service experience. Promotional applicants must have two (2) consecutive years as a Sheriff’s Technical Assistant 2 in the Spokane County Sheriff’s Office.

Selection Factors

Knowledge of:

  • modern office practices, procedures, and equipment

  • keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods

  • financial and statistical record-keeping techniques

  • simple accounting

  • legal terminology and procedures, business English, punctuation, and rules of grammar

  • basic computer programs, files, sort/merge requirements, and spreadsheet possibilities

  • applicable laws, codes, and regulations including RCW chapters pertaining to the Sheriff’s Office and civil processes

  • basic budget preparation and control techniques

  • purchasing policy and procedures

Skilled in:

  • reading and comprehension of court orders

  • interpersonal communication skills using tact, patience, and courtesy

  • appointment scheduling, time management, problem-solving, and decision making

  • transcription software and operation of office equipment

  • typing accurately from clear copy and recordings

Ability to:

  • learn and operate various computer programs

  • learn and use Point and Pay System and Return of Service Program

  • learn and use Law Enforcement Records Management System (LERMS)

  • design formats to present necessary information in an understandable form

  • keyboard accurately at a minimum of 45 words per minute

  • complete all requirements of the assigned position with a high degree of accuracy and confidentiality

  • learn to use law enforcement terminals

  • learn, retain, and perform varied complex legal support duties following policies and procedures

  • stand or sit for extended periods of time; lift and carry supplies weighing 10 to 20 lbs., and on occasion lift up to 50 lbs.; bend, twist, and reach to stock shelves and cabinets; requires good shoulder flexibility and finger dexterity

  • make mathematical computations with speed and accuracy using ten-key machine by touch

  • understand and execute oral and written instructions and to apply available guidelines to varied situations

  • multi-task in a fast-paced environment

  • adjust to flexible deadlines

  • establish and maintain effective working relationships with co-workers, supervisors, officials, and the general public

  • work independently with little direction

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2020 Rates:

Premera

Employee Only: $17.18 per pay period

Employee & Spouse: $67.55 per pay period

Employee & Family: $94.70 per pay period

Employee & Child(ren): $61.52 per pay period

Kaiser:

Employee: $16.23 per pay period

Employee & Spouse: $63.50 per pay period

Employee & Family: $88.58 per pay period

Employee & Child(ren): $58.09 per pay period

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2020 Rates:

Delta Dental Willamette Dental

Employee: $2.71 per pay Employee: $2.99 per pay

Family: $5.42 per pay Family: $5.98 per pay

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees that are non-represented, elected officials, 1553, 1553S, 280, 1135, 17, PWG, SPA, 492J, 492N, DSA, Road Supervisor Guild, RIC, OLC, and 690. The County provides a $10,000 benefit for those represented by 492. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Are you a citizen of the United States or a Legal Permanent Resident who can read and write the English language? *Legal Permanent Residents MUST upload a copy of their valid resident card.

  • Yes

  • No

    02

    Do you have a valid driver's license?

  • Yes

  • No

    03

    Have you uploaded a copy of your current driver's license? Applications without this attachment will not be accepted.

  • Yes

  • No

    04

    Do you have a high school diploma or equivalent (GED)?

  • Yes

  • No

    05

    Have you uploaded a validated typing test reaching 45 WPM or more after adjustment for errors taken within the last 90 days? Civil Service MUST receive this by the closing date and time in order to continue with the hiring process.

  • Yes

  • No

    06

    Open Entry Applicants: Do you have a combined total of at least five (5) years of full-time general office and/or general secretarial work experience?

  • Yes

  • No

  • N/A

    07

    Promotional Applicants Only: Are you a current Sheriff's Technical Assistant 2 with the Spokane County Sheriff's Office and have been so for at least two consecutive years?

  • Yes

  • No

  • N/A

    08

    Have you submitted, or shown proof of order, your sealed-official transcripts from your highest level of education to the Civil Service office? Official transcripts MUST be received in Civil Service in order to continue with the hiring process.

  • Yes

  • No

    Required Question

Agency

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment

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