Spokane County Recording Specialist (OPEN & PROMOTIONAL) in Spokane, Washington

Recording Specialist (OPEN & PROMOTIONAL)

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Recording Specialist (OPEN & PROMOTIONAL)

Salary

$29,524.56 - $39,839.52 Annually

Location

Spokane County Courthouse 1116 W. Broadway Spokane, WA

Job Type

Regular

Department

Auditor

Job Number

19-00110

Closing

Continuous

  • Description

  • Benefits

  • Questions

Job Summary

WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract submitting applications between 3/13/19 and 3/20/19. First consideration will be given to applicants working in the Auditor's office in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants.

TOTAL COMPENSATION: $37,044.01 - $49,985.74 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Performs specialized technical, office support and customer service work in the Recording Department of the Spokane County Auditor's Office.

Examples of Duties

(Duties may include, but are not limited to the following.)

Reviews and interprets documents before they are presented for recording to ensure accuracy, completeness and the legal intent of the document to determine the statutory requirements for recording.

Creates indices for all documents by extracting the legal descriptions, parcel numbers, and grantor/grantees from the recorded document and entering the information into the imaging system in a timely manner. Reviews document error report for discrepancies and makes necessary corrections or changes.

Prepares and mails back original documents to customers, including title company representatives within a specific timeframe.

Performs cashiering duties when balancing the documents recorded and the fees collected to a system generated report on a daily basis.

Performs searches of public records using microfilm, imaging system and paper records. Issues certified copies of documents. Answers questions by phone, written correspondence and/or email from various customers, including mortgage companies, attorneys, real estate professionals, lenders, and document preparation companies.

Assists the public in using software to access public records on file.

Reviews marriage applications for completeness and issues the license and certificate. Submits returned certificate to the Department of Health along with a monthly report. Prepares a monthly marriage report and submits it to the appropriate state agency with necessary documents.

Issues business and process server licenses. Processes renewals and maintains an updated listing of activity in accordance with state laws. Provides current information to judges.

Reviews maps and surveys for accuracy and completeness prior to recording. Maintains an internal log and distributes it to appropriate customers.

Conducts lien searches on individuals or businesses and provides the information to the requesting parties.

May serve as a back up to the Senior Recording Specialist.

Performs other related duties as required.

Minimum Requirements

Training and Experience: High school diploma or equivalent and three (3) years of technical and customer service experience in banking, loan processing, real estate, title, escrow, mortgage company or related field. An Associates or Bachelor's degree from an accredited institution may substitute for up to one year of experience.

NOTE: Positions in this classification are required to be bondable

Selection Factors

Thorough Knowledge of:

• general office practices and procedures, business English, spelling and basic arithmetic.

Knowledge of:

• recording related county codes, state laws and administrative codes.

• cashiering procedures and techniques.

• basic bookkeeping.

• legal documents.

Ability to:

• learn and accurately perform assigned document review, recording, and cashiering tasks and to adhere to prescribed office practices.

• complete work in a timely manner while maintaining a high degree of accuracy in all job functions.

• perform accurate mathematical calculations.

• maintain confidentiality.

• follow complex oral and written instructions and work with relative independence.

• establish and maintain effective working relationships with supervisors, co-workers, public and private officials and the general public.

• communicate effectively both orally and in writing.

• work under pressure, prioritizing and managing multiple tasks with unlimited interruptions. .

• deal with the public in a effective, tactful and courteous manner.

• accurately utilize standard and specialize office equipment including personal computer, ten-key (by touch), microfilm, microfiche and scanner.

• physically perform the essential job functions.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2019 Rates:

Premera

Employee Only: $17.18 per pay period

Employee & Spouse: $67.55 per pay period

Employee & Family: $94.70 per pay period

Employee & Child(ren): $61.52 per pay period

Kaiser:

Employee: $16.23 per pay period

Employee & Spouse: $63.50 per pay period

Employee & Family: $88.58 per pay period

Employee & Child(ren): $58.09 per pay period

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2019 Rates:

Delta Dental Willamette Dental

Employee: $2.71 per pay Employee: $2.99 per pay

Family: $5.42 per pay Family: $5.98 per pay

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees that are non-represented, elected officials, 1553, 1553S, 280, 1135, 17, PWG, SPA, 492J, 492N, DSA, Road Supervisor Guild, RIC and OLC. The County provides a $10,000 benefit for those represented by 492, 690 and 1553PA. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

The minimum requirements for this job consist of a high school diploma or equivalent and three (3) years of technical and customer service experience in banking, loan processing, real estate, title, escrow, mortgage company or related field. An Associates or Bachelor's degree from an accredited institution may substitute for up to one year of experience. Do you meet this requirement?

  • Yes

  • No

02

Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "I am not a Union member").

  • I am in the open position's department and my position is covered by the 1553 collective bargaining agreement

  • I am in another department and my position is covered by the 1553 collective bargaining agreement

  • I am in a position covered by the Master Contract collective bargaining agreement (not 1553)

  • I am in a position covered by another collective bargaining agreement (not 1553 or Master Contract)

  • None of the above apply

    Required Question

Agency

Spokane County

Address

824 N Adams

Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment