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Washington State University Grants and Contracts Specialist in Spokane, Washington

Grants and Contracts SpecialistTitle:151F-YN - Fiscal Specialist 2Business Title:Grants and Contracts SpecialistEmployee Type:ClassifiedJob Family:Civil Service - OT EligiblePosition Details:COVID-19 Vaccination Information:In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at Please contact HRS at or 509-335-4521 if you have questions.Summary of Duties:This is a full-time position within the College of Nursing Business Services office that provides highly responsible administrative and financial duties integral to the college's research enterprise. Responsibilities include advice on grant management, accurate and comprehensive budgetary coordination, review and evaluation of compliance, interactions with sponsors, and completion of documents necessary for the successful administration of research related grants and contracts for the faculty and graduate students within the College of Nursing.This position is located on the Spokane campus however consideration will be made for alternate campuses to include Yakima, Vancouver, and Tri-Cities; hybrid work may be available.Job Duties:60% Grants and Contracts Post Award CoordinationMonitor activity on the My Research award database and track progress through award set-up.Work with other universities and WSU administrators, faculty and staff in other units on collaborative grant budgets and award details.Provide expertise on outside funding policies, procedures, and regulations.Act as SPS liaison for awards, non-financial post award activities, implementation of research administration policy and procedure distribution. Communicate changes in policies and advise on the effects on operations. Lead and collaborate on the implementation of changes.Assist new faculty with transferring their grants to WSU from departing agencies. Work with agencies to gather information needed to complete transfers.Coordinate awards management by completing SPAR and RCAR's as needed, regularly reviewing account balances, verifying timely receipt of award monies and invoice submission to sponsor by SPS, monitoring correct use of funds, managing program income accounts, monthly reconciling of grant accounts, initiating new sub-accounts and/or sub-awards as needed.Monitor IRB for approvals, renewals, modifications and process payments for IRB activities as needed.Review and approve expenditure requests ensuring compliance; notify appropriate personnel when corrective actions are necessary. Process appropriate expenditure and cost transfers when necessary and monitor to ensure corrections post timely and accurately.Assign personnel costing allocations related to grant tags and process payroll accounting adjustments when necessary.Carefully review effort reporting and cost sharing and ensure documentation is in all records. Correct as needed before submitting. Collaborate with other departments as necessary when effort spans across colleges.20% Grants and Contracts Pre-Award SupportResponsibilities include development, preparation and approval of grant research proposal budgets, completion of ORSO budget, completion of eREX forms, and completion of appropr