Job Information
WAGSTAFF INC Administrative Assistant- Sales in SPOKANE, Washington
Wagstaff Description:
Wagstaff manufactures equipment for aluminum producers, who process formed aluminum into parts and products you use every day.
PM22
Pay: $20.25 - 27.45 per hour, depending on experience
Schedule: Monday - Friday, 8-hour shifts. There is flexibility to discuss the specific hours.
Location: On-site in Spokane Valley, Washington.
As an employee of Wagstaff, you'll enjoy:
FREE medical/dental/vision benefit options
Paid non-working holidays
Monthly, site-wide BBQs
Up to 8% retirement contribution
Annual bonus program
1200 Sqft onsite gym, accessible 24/hrs a day
Family-friendly, company-wide events
To review our full benefits summary, please visit https://www.wagstaff.com/Wagstaff/Careers.htm
Want to learn more about Wagstaff? Join us for a virtual tour! https://www.careerexplorenw.org/fieldtrip?tour=Wagstaff
Job Summary
Apply technical administrative knowledge to the implementation of Wagstaff, Inc. contract project objectives in the Sales Organization: Applications Engineering, Customer Service and Publications departments.
Requirements:
- High School diploma or GED
- Four (4) years of related work experience
- Two (2) years of administrative office experience in contract or project management or an Associate of Arts degree in Business Administration or a related field
- Ability to rapidly learn and disseminate to employee's customer-specific documentation requirements, including use of customer-supplied electronic files and instructions
- Intermediate to advanced demonstrated experience using Microsoft Office Products (Excel, Word, Project, SharePoint etc.), Microsoft Outlook, Microsoft Teams, Adobe Acrobat
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public
Demonstrated proficiency and experience in the use of Visual Basic; ability to develop and modify existing VBA programs for automation/integration of MS Office products preferred
Primary Job Responsibilities:
- Provide project management reports and transmittal documents in accordance with customer contract requirements including established content, format, and transmittal dates
- Serve as single point of contact for project document management and procedures
- Prepare document transmittals
- Perform electronic filing of project documents and correspondence
- Maintain and update project report documents, files and spreadsheets
- Publish and distribute project-related correspondence
- Develop, publish, and distribute project-related procedures and processes
- Oversee use and development of resources such as office application programming, document logistics tracking, drawing and documentation replication
- Punctual and regular attendance
- Contribute towards company vision statement, mission statement, and corporate and departmental goals and objectives
- Abide by company policies
- Maintain confidentiality
- In order to achieve business objectives, work weeks in excess of 40 hours may be required
- Other duties as assigned
Secondary Job Responsibilities:
Enter sales order data into JDE and provide sales quote assistance under the direction of Account Executives (AEs)
Perform sales order freig