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Pacific Northwest National Laboratory Administrator 2 in Sequim, Washington

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Overview

The Coastal Sciences Division is based across different Pacific Northwest National Laboratory's sites, including Seattle, Portland, Richland and Sequim on Washington State's Olympic Peninsula, where PNNL-Sequim hosts the Marine and Coastal Research Laboratory (MCRL) the Department of Energy's only dedicated marine laboratory. This unique facility and the capabilities of the Coastal Sciences researchers deliver science and technology that is critical to the nation's energy, environmental and security future.

The coastal research encompasses a broad range of disciplines, including coastal ecosystems, environmental biogeochemistry, coastal resources modeling, technology development and biotechnology, biofuels development, marine energy development and offshore wind. These underpin three key themes for research:

  • Enabling sustainable development of ocean energy

  • Understanding and mitigating long-term impacts of human activities, including climate change, on marine resources

  • Protecting coastal environments from security threats

Responsibilities

Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.

Job duties and expectations include, but are not limited to:

  • Perform general administrative functions in a professional, consistent and reliable manner

  • With a high level of accuracy and attention to detail, provide responsive assistance to staff to address a wide range of needs

  • Strong organization skills and time management; ability to manage a high number of simultaneous requests

  • Create and maintain a strong network and establish positive working relationships within the CSD administrative team as well as throughout the directorate and Laboratory.

  • Work with hiring manager to support hiring process; assist with posting, track new hire candidates and maintain interview schedules

  • Coordinate workload and priorities with the Division Administrator and Administrative Team

  • Purchasing, order tracking, and reconciling using purchase card system in accordance with strict PNNL policies

  • Process travel expense reports

  • Schedule and help with set-up/clean-up for meetings/seminars

  • Working knowledge of Microsoft Office software

  • Support online meetings (Teams, Zoom)

  • Maintains common area machines, initiate service requests and troubleshooting

Additional tasks and projects as needed

Qualifications

Minimum Qualifications:

  • High School Diploma 2+ years' experience in a clerical or administrative environment, or

  • Combination of education and experience.

Preferred Qualifications:

  • Strong written and verbal communication skills.

  • Ability to articulate standard policy and procedures to multiple audience levels.

  • Basic understanding of departmental and company policies, procedures and practices.

  • Understands internal software programs.

  • May be designated to provide general administrative support to a work group(s).

  • Maintains common area machines and initiates service requests.

  • May attend meetings.

  • Plans travel and processes expense reports.

  • Some experience working in human resource or with confidential process/procedure

  • Ability to quickly learn complex internal software programs

  • Knowledge of PeopleSoft, expense systems

  • Experience with shipping logistics

  • Experience working for PNNL, DOE, or other government contractor

  • Associate Degree

Hazardous Working Conditions/Environment

Not applicable.

Additional Information

Not applicable.

Testing Designated Position

Not applicable.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at hr@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

Mandatory Requirements

Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination, or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.

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