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University of Washington Temporary FT- IT Project Manager (Project position) in Seattle, Washington

Req #: 208739

Department: Housing and Food Services (HFS)

Appointing Department Web Address:

Posting Date: 07/03/2022

Closing Info: Open Until Filled

Salary: $8500/month

Shift: First Shift


The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all. Housing and Food Services (HFS) has an outstanding opportunity open for a Temporary Financial Transformation (FT) IT Project Manager (PM). The Financial Transformation (FT) IT Project Manager (PM) is responsible for managing, planning, and implementing projects within the FT project portfolio. They lead the project goals and success criteria development and determine how success is measured and tracked. They ensure the program and projects remain on time and on budget and help motivate team members to hit their goals. The FT PM's role is to gather all requirements, translate them into a functional specification document, and drive those project schedules. The PM also acts as a liaison between the project team, operations units, and upper-level management. They prepare and present progress reports, coordinate resources management, and ensure the project furthers organizational goals. RESPONSIBILITIES Project management 80% • Managing the FT program portfolio of projects, building and leading project teams, and liaison between HFS and UW-FT. • Plan project resources, time management, budgets, monitoring, and communications • Create and execute project work plans (WBS) and change orders against those work plans. • Report project status and success metrics to senior leadership • Provide and guide the following processes: o Scope, Cost, and Schedule baselines o Collaboration with leadership and subject matter experts on business requirements o Collaborate with the UW-FT team on timelines, tasks, and needs and seek clarity for the HFS FT team on any issues o Coordination of third-party consultants in support of UW-FT for HFS • Organize and support the FT team through collaboration, training, and communication of changes relevant to security, operations, and existing and new software use. • Drive for project clarification by communicating with the UW and HFS-FT teams • Drive for FT department through continuous feedback on requirements and maintaining constant communications with project sponsors and teams • Manage documentation throughout the SDLC, including training, system, and integration • Creation and maintenance of project roadmaps through Go-Live Administrative duties 20% • Active participation in the HFS vPMO and University FT program • Other duties as assigned IMPACT ON THE UNIVERSITY Application of technical knowledge to advise on, plan for, and maintain information systems, contributes to the business effectiveness and fiscal health of HFS and the University. POSITION COMPLEXITIES This position requires understanding the urgent nature of maintaining information systems for diverse work areas with different and often competing priorities, including anticipating departmental systems needs and acting upon customer requests. The systems are complex and may not interface directly with one another. WORKING CONDITIONS This position requires the ability to work varied schedules based on departmental needs. The employee must have the ability to remain calm in stressful situations and meet deadline demands. SUPERVISION RESPONSIBILITIES This position does not supervise staff. They may provide informal leadership to teams and refer performance-related issues to HFS IT leadership. REPORTS TO HFS-IT Manager of Project Management MINIMUM QUALIFICATIONS • Project management experience with ERP solutions: ADP, Workday, Dynamics, or the like • Bachelor's Degree, preferably in Business Administration, IT business administration, Information Systems, or related experience • Three or more years of project management experience, preferably supporting large, complex IT transformation projects. • Two or more years of experience with cloud-based enterprise applications • Demonstrated excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities • Experience that demonstrates: o Ability to work effectively with application development staff and end-users, providing excellent customer service in a team environment o Experience communicating effectively with diverse stakeholders, including customers and key process stakeholders. o Proficiency with project management tools (Microsoft Project, Asana) o Proficiency with Microsoft Office tools (Excel, SharePoint, Office 365, and Word) o Ability to manage a diverse range of activities in an evident and pressured environment, exercising independent judgment in resolving problems o Proven collaboration and project leadership skills DESIRED QUALIFICATIONS • A basic understanding of General Ledger models and financial systems • Project Management Professional (PMP from PMI) Certification • Experience with SDLC and Project Management models (Agile, Waterfall, Spiral, etc.) CONDITION OF EMPLOYMENT A satisfactory outcome from the employment reference check processes and education verification. Core Project information: UW Finance Transformation remains a core institutional priority in 2022 | UW Finance Transformation ( Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.