Garvey Schubert Barer Support Services Clerk -- Events in Seattle, Washington
Garvey Schubert Barer, a national law firm with offices in Seattle, Portland, Washington DC, New York City and Beijing, is seeking a Support Services Clerk to join the Seattle office. The successful candidate will have 2+ years of recent event planning experience in a professional services firm and the ability to work effectively with Firm management, attorneys and staff at all levels to plan and implement successful events. The position responsibilities include the following: Plans and coordinates the logistics of local office and firm-wide events, such as client development and appreciation events, professional retreats and meetings, social and non-social office events, and charitable and sponsorship events; Researches and provides recommendations for vendors, supplies, caterers, and offsite facilities; Negotiates costs and coordinates orders for entertainment resources, venues, catering, and accommodations with input from supervisors; Prepares event budgets for approval and provides input for annual budget; Prepares and coordinates event contracts for final approval by COO; Coordinates the Firm's corporate accounts and travel program benefits; trains and assists staff on travel arrangements and use of benefits; updates travel page on Intranet; Sources, orders and inventories promotional items; Picks-up catering orders and assists with set-up and clean-up of food and beverages for meetings and events, as needed; Assists in new-hire integration, including drafting internal announcements, providing orientation regarding travel, and collecting information for dietary needs; Maintains alumni database; Provides back-up reception coverage when needed; and Other duties, as assigned The successful candidate will have the following skills and qualifications: Detail-oriented, highly organized, pro-active and ability to multi-task. Excellent verbal, written, and interpersonal communication skills. Available to work overtime evenings and weekends to attend events, as needed. High school diploma required; Bachelor's Degree preferred. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, political ideology, marital status, familial relationships, or any other characteristic protected by law. Interested candidates who meet the qualifications should email their resume and cover letter to CareersSEA@gsblaw.com . If you require an accommodation for a disability to facilitate the application process, you are encouraged to contact us at 206-464-3939 for assistance.