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University of Washington RESEARCH STUDY ASSISTANT in Seattle, Washington

Req #: 232695


Posting Date: 04/02/2024

Closing Info: Closes On 04/15/2024

Salary: $3,477 - $3,907 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Division of Cardiology physicians address the prevention and treatment of heart and vascular disease through the investigation of new technologies, drugs, and devices that ultimately translate into best practices and improvement of patient care. The Clinical Trials Unit (CTU) at the University of Washington supports these investigators by providing a sound clinical research infrastructure and ensuring research participant safety, compliance with federal, state and institutional regulations, policies, and procedures.

The CTU provides investigator support on all aspects of heart and vascular disease for investigator initiated, government, and industry sponsored clinical research studies. The CTU supports and manages Human Subjects, regulatory, and financial oversight to ensure efficient execution of studies with the highest quality data.

The Division of Cardiology has an outstanding opportunity for a Research Study Assistant (NE S SEIU 925 Non Supv). This position supports the CTU Manager and Research Coordinators within the Division of Cardiology in the conduct of both NIH and industry sponsored clinical trials. The Research Study Assistant will work independently throughout the day and will communicate with the Research Coordinators as needed. This position may also support working with some of the Cardiology Faculty on special projects.


  • Serve as contact with study participants, explain purpose of research study and protocols. Screen prospective participants to determine eligibility according to research criteria. Review and explain consent forms, questionnaires and surveys with prospective subjects. Perform technical tasks such as venous blood drawing, administer electrocardiograms and vital signs. Assist with processing of laboratory specimens. Assist in dispensing and retrieving medication under the direction of a health care practitioner.

  • Communicate with many different groups and people outside of the research staff, including outside physicians and their offices (both written and oral); study sponsors and CRO’s (contract research organization) as well as sites about specific study issues; other departments within UWMC and UW pertaining to a specific study. Contact directly to clinical sites and research coordinators for required regulatory clinical trial documents.

  • Maintain all the study specific regulatory documents/binders to include photo copying, filing, obtaining updated CV’s licenses and communication to the sponsor regarding these items. Set up study tools, handle complex scheduling of patients for assessments with Cardiology Clinic, Radiology, Cath Lab, Pre-Anesthesia, and send out reminder letters.

  • Independently complete simple IRB documents (both WIRB and HSD) for submission. Obtain input from Research Coordinators and primary investigators for more complex submissions.

  • Handle submission of study data, tests and labs to the sponsor or Core Lab. May need to de-identify and re-label data. May need to obtain dry ice for shipments. Submission of blood samples will require additional Environmental Health and Safety Training. Experience with data transfer systems required; to include Imtelemage and Bioclinica and MDDX.

  • Data entry, either on paper or electronic case report forms of information obtained for a study. May include contacting study subjects (by phone or mail) to obtain information. Review and correction of submitted trial documents and uploads to central server. Experience with iDataFax,and TrialNetworks, preferred.

  • Work with the Research Coordinator and Cardiology Fiscal Office to review study visits and related payments to assure accurate billing and reimbursement. Review budget activity and budget status reports for reimbursements. Track study procedures completed and match them up with study reimbursement.

  • Order study related supplies; may include study device ordering and receiving, laboratory kits, study report forms, shipping documents and destruction of outdated lab kits. MINIMUM REQUIREMENTS

  • Two years of college-level course work in a relevant academic area AND one year of appropriate experience

  • Equivalent education/experience. DESIRED QUALIFICATIONS

  • Previous experience with Intelemage and Bioclinical.

  • Previous experience with IRB applications.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.