Work in Washington Veterans Jobs

Req #: 235953

Department: UROLOGY

Posting Date: 06/21/2024

Closing Info: Closes On 06/28/2024

Salary: 5,000 - $5,500 per month

Limited Recruitment: Open to Department employees only

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Center for Health Outcomes Research and Dissemination ( CHORD ) within the Department of Urology has an outstanding opportunity for a Research Coordinator Lead.

The mission of CHORD is to design and implement research studies that impact clinical practice and health policy to improve the health and well-being of patients with urologic problems. CHORD supports research and dissemination programs devoted to the study of quality, access, and variations in care for patients with urologic health conditions, as well as the advancement of health equity and patient-centered outcomes in urologic care. CHORD research staff have extensive experience in patient and stakeholder engagement, patient-centered outcomes and comparative effectiveness research, qualitative and quantitative analyses, translational research, implementation science, and dissemination.

• How we do our work is as important as the work itself. As a member of the CHORD team, we expect that you will participate in and support the following agreements based on the principles that guide our interactions with each other:

• We create a culture of appreciation. We take time to appreciate people’s work and efforts. We trust each other to do a good job and to ask each other for what we need to do so. We also set realistic work plans and timelines, incorporating adequate time for collaboration. We focus on responsiveness with empathy ? getting others what they need without creating a false sense of urgency.

• Improving the work is the work. We will identify opportunities for process improvement and put in place changes. This includes making time to ask for and provide suggestions. We recognize that mistakes are an opportunity to improve processes, tools, and knowledge. Feedback focuses on process, not personal behaviors or characteristics.

• This is a team made up of individuals with different but equally important roles. We respect and value each member’s experience and expertise. We collaborate to achieve our goals. We focus on transparency and inclusion in decision-making. We are all leaders in various capacities. We define good leadership as developing the power and skills of others.

• Avoiding conflict is not cooperation. When someone is expressing themselves, we try to understand their point. We sit with our own discomfort and do not take it personally. We understand that discomfort is the root of growth and learning.

• We work to combat our biases by being mindful in how we act, interpret the actions of others, form conclusions, and make decisions. Bias is prejudice or unsupported judgements in favor of or against one thing, person, or group compared with another in a way that’s usually considered unfair. To reduce the impact of our biases, we focus on listening to each other, observing our own behaviors as well as those of others, and asking questions of ourselves and others to make considered and deliberate decisions. We also identify and share opportunities and resources for growth and reflection in this area, both professionally and personally.This position works with Urology faculty and staff within CHORD to manage components of several clinical research projects of varying size and scope. CHORD hosts several projects and programs that translate patient priorities for research into patient-centered solutions that may improve quality of care and the health outcomes of patients. POSITION PURPOSE This position will carry out human subjects research, including in-person and telephone interaction with research participants, in-person physical assessments of research participants (e.g., Short Physical Performance Battery) and collection of biospecimens (e.g., blood, urine), as well as regulatory and data coordination, including abstraction of data from the electronic health record. This individual will collaborate with investigators and project staff to ensure that project deliverables are achieved on schedule. As a member of the CHORD team, this individual will work closely with other research coordinators and project managers to share human subjects research and data coordination responsibilities across projects. Thus, this position requires close communication with teammates to ensure coverage of all activities.In addition to the other projects which this position may support, it will also be the primary research coordinator for the Prostate Cancer Screening for People at Genetic Risk for Aggressive Disease (PATROL) study, with Dr. Daniel Lin and Dr. Heather Cheng as its primary investigators. PATROL is a multi-site, prospective clinical trial for tailored screening an early detection strategy for men at risk for BRCA-related prostate cancer. In the support of this study, this position will be responsible for conducting human subjects activities including, but not limited to: administering follow up surveys for participants from all sites while ensuring accurate and complete collection of all data provided by participants as well as all clinical data provided by site staff, confirm the eligibility of all enrolled participants, support the project manager in the preparation of documents related to IRB review and clinical data specifications, serve as the point of contact for site staff in providing ongoing support for screening and enrollment activities as well as clinical data abstraction, and lead study-wide research staff meetings.In accordance with UW’s relevant telework policies and processes, this position can be performed as a hybrid work option between occasional telework and onsite activity based on Center and ongoing study operational needs. Complexities This position must be able to work on multiple research projects and interface effectively with patients, providers, and clinical staff in-person as well as members of a research team that work mostly via telework. This position must embrace a collaborative approach, working through tasks and solving problems together, learning from others and giving support as needed, and using various communication tools and strategies that allow CHORD team members to know what others are doing and enable the team to interact together. DUTIES AND RESPONSIBILITIES Human Subjects Research Coordination (30%)

• Identify, approach, and recruit participants. Screen electronic health records to identify eligible study participants; Approach patients in clinical settings or remotely to recruit them into research studies; Consent participants.

• Complete study activities. Support research participants in completing study activities per study protocols. Perform physical assessments such as the Short Physical Performance Battery (SPPB), collect biospecimens from research participants, and schedule follow up research visits.

• Conduct participant surveys. Support completion of research surveys in-person as well as via phone, email, and mail. Receive and respond to participant calls to answer questions and resolve concerns; at specified study time points, complete surveys with participants in-person or over the phone per study protocols. Prepare and mail paper surveys at specified study time points, complete data entry from paper surveys. Send emails with links to study surveys.

• Use consistent organization methods to track and distribute participant incentives. Manage participant retention activities, including organizing retention contact methods, tracking participants in a retention schedule, and independently executing and/or overseeing retention activities. Prepare and send participant incentives at specified study time points.

• Understand and comply with study protocol and Manual of Operations. Effectively utilize and improve resources available such as Frequently Asked Questions and work tasks lists; Develop and implement appropriate methods for quality research conduct and quality assurance measures for accurate data collection and entry; proactively identify and describe potential improvements and/or clarifications to study processes.

• Maintain compliance. Follow all standards for best practices in human subjects research coordination. Responsible for compliance with Department, University, or Federal Regulations, and ensuring that individual work products are completed accurately against standards and protocols.Regulatory and Administrative Coordination (30%)

• Lead regulatory coordination for research projects including submitting study applications, modifications, renewals, and protocol deviations.

• Organize electronic and paper regulatory files following Sponsor, CHORD, Department, and UW standards. Follow established work processes for accurately tracking, storing, and retrieving information. Plan and complete appropriate records retention activities.

• Acts as a liaison between investigators, clinical staff, study team members, external site investigators and teams, and sponsors and funders, ensuring effective communication of goals and priorities as well as relationship management.

• Prepares for and coordinates site initiation visits and monitoring visits from sponsors and other agencies.

• Prepares progress and final reports to sponsors, funders, and other monitoring bodies. Assist in writing technical reports, manuscripts, and external dissemination materials.Data Coordination (40%)

• Abstract data from electronic health records per research protocols, with a high degree of efficiency and accuracy. Develop and utilize strategies for consistency and automation when possible.

• Enter and manage data in a variety of study platforms (i.e., EDC, sponsor databases, REDCap, OnCore, Clinicaltrials.gov, Epic, Medidata’s Rave, Excel).

• Participate in quality control operations for data management, ensuring that expectations for data completeness, validity, and accuracy are met.

• Accurately file research materials electronically or in physical charts; Plan and complete appropriate records retention activities, following Department and UW standards; Follow established systems for data organization, version control, and data collection form file management.

• Assist in creation and maintenance of data dictionaries or other companion documents.

• Train or instruct new staff as well as staff at participating clinical sites in data abstraction processes.Perform other duties as assigned. MINIMUM REQUIREMENTS

• Bachelor’s degree and a minimum of two years’ experience in clinical research.

• Willingness to work collaboratively and in accordance with the CHORD Team Agreements.

• Previous experience approaching and consenting research participants in-person for an interventional clinical trial.

• Ability to interact respectfully, empathetically, and with cultural humility with persons of diverse backgrounds and at all levels of the university and external community groups.

• Excellent written and verbal communication skills.

• Exceptional organizational skills and attention to detail.

• Demonstrated ability to develop, document, and follow standard operating procedures for recurring tasks. DESIRED QUALIFICATIONS

• Experience with industry-sponsored clinical trials, including supporting study start up, sponsor reporting, recruitment and retention, and study close out.

• Currently holds or willing to obtain a phlebotomy certification to allow for drawing blood from research participants.

• Experience with clinical data entry into or abstraction from electronic health records. CONDITIONS OF EMPLOYMENT Regular and predictable attendance is required.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.