Job Information
University of Washington RESEARCH COORDINATOR 8 in Seattle, Washington
Req #: 241665
Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY
Appointing Department Web Address: https://hemonc.uw.edu/
Job Location Detail: South Lake Union Medical Center campus.
Posting Date: 12/06/2024
Closing Info: Open Until Filled
Salary: $6,000 - $8,600 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department Of Medicine: Hematology & Oncology has an outstanding opportunity for a Research Coordinator 8 to join their team. POSITION PURPOSE The purpose of this position is to promote the research objectives of the Cancer Vaccine Institute (CVI) in the Division of Medical Oncology. The incumbent works directly with clinical and laboratory-based faculty members who specialize in translational immunotherapy research targeting a variety of cancers. This position will work as a member of the clinical research team that conducts primarily Phase I and Phase II clinical trials to test immune-based therapies for cancer.
POSITION COMPLEXITIES Complexities and dimensions of this position include the requirement for close collaboration with research partners in community oncology practices to identify potential study patients, to interview patients to assess interest in clinical trial participation, and to review medical records to determine if patients are eligible for immunotherapy trials. Patients currently being enrolled in CVI trials typically have advanced stage cancer, and the emotional impact of working closely with this patient population can be a challenge. In addition, the position ensures that research activities meets all institutional, sponsor, and federal requirements.
To implement clinical trials, the incumbent will be well versed in all applicable Human Subjects Research regulations, HIPAA rules that protect patient privacy, and Good Clinical Practice guidance issued by the federal government. In addition, they will work closely with the CVI immune monitoring lab, the UW CRBB, the UW Institute of Translational Health, the FHCRC Consortium IRB, and various UW clinical departments that provide research testing services.
This position requires the collection and organization of a large volume of detailed medical and clinical research information, and the ability to continually refine processes and procedures to work more efficiently and effectively. Continuous process improvements are routinely written as formal clinical Standard Operating Procedures.
POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY The UW Medicine CVI mission is to conduct basic and clinical cancer research that leads to the development of effective immune-based cancer therapies and diagnostic tests. The Research Coordinator will play a key role in implementing clinical trials that test new cancer therapies. They will work independently as a study recruitment leader, and as a member of a high functioning clinical research team. They will be knowledgeable and observant of all applicable rules, regulations, and guidelines for the safe and ethical conduct of clinical research.
DUTIES AND RESPONSIBILITIES Patient Recruitment/ Screening and Management - 70% • Coordinate recruitment and screening efforts for CVI clinical trials • Create recruitment and enrollment plans as requested by many research funders • Manage patient coordination and ensure adherence to study protocols • Explain logistical, clinical, and scientific aspects of clinical trials to potential study participants by telephone, e-mail, and/or in written documents • Independently obtain patient medical records, and develop a preliminary assessment of patient eligibility for Principal Investigator approval • Manage complex protocol appointments, orders tests and procedures to facilitate protocol adherence, billing compliance, and accurate and reliable data • Participate with consenting of patients with providers • Assist in monitoring patient toxicities and interacts closely with clinical providers to ensure patient safety and protocol adherence • Independently solve patient related issues through the appropriate channels • Work closely with study PIs and study physicians and providing them with study relevant updates (i.e. recruitment, adverse events, etc.) • Initiate and maintain communication with clinical providers who refer patients to the CVI • Participate in monitoring visits to address patient related issues • Present patient updates at the clinical meetings and at request of the study PI • Coordinate order creation and maintenance for clinical trials • Conduct informed consent process for potential patients involving minimal risk procedures
Study Management – 30% • Manage/Assist Research Coordinator(s) with prioritization of patient visits and study related procedures (i.e. chart creation, data entry, etc.) • Manage the day to day activities of protocols including problem solving, communication, and protocol management • Delegate coordination responsibilities appropriately • Review and develop familiarity with protocols, e.g., study proceedings and timelines, inclusion and exclusion criteria, confidentiality, schedule of assessments, etc. • Participate in development of clinical protocols and informed consent documents • Ensure accurate data collection through auditing data entry and data verification • Coordinate study initiation(s) (i.e. new studies, PIMs, orders, etc.) • Assist with Research Coordinator training • Assist with the development and refinement of program-wide standards for recruitment methods and enrollment practices by creating materials and representing the CVI at community outreach and educational events • Participate in and support quality assessment and improvement activities • Manage the long term follow-up program for the CVI to ensure adherence to multiple research protocols (i.e. specimen collection, toxicity data, survival data) • Assist in the design and creation of data collection instruments for detailed medical and clinical research information • Manage billing reconciliation for CVI clinical trials (verify accuracy of research billing procedures)
The ideal candidate will possess the following qualities: • Ability to communicate with cancer patients effectively and with empathy • Promote and contribute to the development of teamwork in the service and working relationships between the clinical team, laboratory staff and other departments • Form productive working relationships with co-workers, patients and referring clinical providers. Communicate clearly, directly and on a timely basis • Open to receiving feedback and making constructive changes as a result • Open to receiving direction and asks for assistance when needed • Demonstrate a courteous, respectful, professional attitude and behavior at all times • Represent the group professionally • Ability to independently problem solve while maintaining adherence to study protocols and institutional policies
Lead Responsibilities: • Management of patient-related components for the clinical trials
MINIMUM REQUIREMENTS • Bachelor's Degree in Scientific or health-related field • At least 3 years experience as a research coordinator working with clinical trial patients Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS • Proficiency with MS Office applications (Word, Excel, PowerPoint, Access) • Excellent written and oral communication skills • Excellent organizational skills and attention to detail • Ability to work well independently and as a member of a team
DESIRED QUALIFICATIONS • Experience in an academic or non-profit research environment • Extensive knowledge of UW and/or FHCRC IRB policies and procedures • Experience with commonly used social media tools (Facebook, Twitter)
WORKING ENVIRONMENTAL CONDITIONS • The Cancer Vaccine Institute is located at the UW Medicine at South Lake Union campus in a translational research environment that includes laboratory, clinical research and administrative office areas. • This position requires some off site travel to University of Washington Medical Center, Fred Hutch, Bloodworks Northwest. A shuttle is available. • Work is typically deadline driven and requires a high level of accuracy, extensive communication with staff and external collaborators from diverse backgrounds. • This position may at times require a flexible work schedule. • Stringent deadlines for protocol implementation, data collection, integrating required elements of research into complex patient schedules, and special event coordination may require occasional evening or weekend work.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
#UWDeptMedicineJobs
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
University of Washington
- University of Washington Jobs