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Fred Hutchinson Cancer Research Center Research Administrator III-IV in Seattle, Washington

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Research Administrator III/IV (RA) is a high-level career position which supports the faculty and lab personnel in the Gastroenterology Program by providing support in grants management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty.

The Gastroenterology Program is comprised of faculty conducting laboratory-based research and health services research. The faculty in this portfolio includes Dr. David Hockenbery (Director, Gastroenterology Program), Dr. Neelendu Dey and Dr. Rachel Issaka. The portfolio ranges in career level from Assistant Professor to Full Professor. Some of the innovative research by the faculty includes health services research focused on disparities and health equity in colorectal cancer screening; laboratory research of the microbiome and the influence on health and disease; and laboratory research of cell metabolism and cell death. All faculty in the program participate in clinical attending at Seattle Cancer Care Alliance and have joint appointments at the University of Washington. The grant portfolio is comprised of various sources of NIH, foundation, professional society, internal pilot, subawards, and institutional support.

This role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment.

This role can be hybrid remote or on-campus. The option of full remote may be considered during the interview process. Applicant must specify preference of on-campus, hybrid remote, or full remote during the application process. Full remote will need to be reviewed and approved by the Remote Work Administration Committee.

The Research Administrator III/IV (RA) is responsible for all pre-award and post- award operations for each faculty portfolio in the Gastroenterology Program. This includes completing nonscientific grant content and tasks, adherence to internal and external deadlines for grant/IRB/HR submissions, maintain and advise the PIs on management of the portfolio, and develop effective solutions to any issues that may arise. Management of portfolios to ensure for each grant awarded all policies and procedures are followed per the terms and conditions of the award and per institutional policy.

Human subject and animal file regulatory support is a required component of this role. Prepare/Consult/Advise faculty on non-scientific portions of regulatory applications/submissions. Assist with submission of renewals of regulatory files adhering to deadlines. Development of clinical trial agreements including creating, negotiating, and management of budgets based on protocol activity. Some data entry and maintenance for activities related to the clinical trials using a clinical trial management system. Prepare/Consult/Advise faculty and maintain data/material use agreements and compliance documentation.

Point of contact to the practice plan office, the Division of Gastroenterology at the University of Washington, and the Seattle Cancer Care Alliance to create and maintain the attending schedule and fellow rotations to the clinic.

The RA assists each of the faculty in the Gastroenterology Program to plan and ensure compliant and effective funding for longevity by maintaining and reporting budget status for entire portfolio. The RA provides guidance in relation to budget adherence, regulatory administration, and general administrative support for the labs/departments that are part of the Gastroenterology program. The RA collaborates with faculty and interfaces with program employees and other divisions, departments and institutions as needed on administrative and strategic planning.


  • HS diploma or equivalent

  • Prior grants management experience of at least 3 years

  • Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research

  • Budget development and management for multiple types of funding mechanisms (NIH, Foundation, pilot funding)

  • Technical experience sufficient to allow proficiency doing remote work –daily use of MS Outlook, MS Teams, Slack, and Zoom

  • Able to work independently and prioritize competing priorities but also the ability to work as part of team, seeking/providing guidance from/to team members and peers.

  • Able to multi-task and work effectively in stressful circumstances, such as tight deadlines


  • Prior grants management experience of more than 4 years

  • Multi-project grants management experience with a wide variety of funding sources

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.

As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

ID: 21146

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