Work in Washington Veterans Jobs

Records Admin Coordinator - Seattle, WA

Job ID

160162

Posted

28-Mar-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative, Building Management, Customer Service, Data & Analytics, Facilities Management, Legal, People/Human Resources, Project Management, Property Management, Research, Sales & Leasing, Sales Support, Transaction Management, Workplace Strategy

Location(s)

Seattle - Washington - United States of America

About the role

Working under general supervision, performs diversified technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage. Responds to all records requests in a timely manner to facilitate workflow and scheduling for department staff.

What you’ll do

Sorts and classifies information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical or numerical order.

Adds new material to file records or creates new files as necessary.

Finds and retrieves information from files in response to requests from authorized users. Keeps records of materials filed or removed using logbooks or computer.

Uses appropriate technology to image and index documents for storage on imaging or document storage platform. Verifies quality and accuracy of scanned images. May coordinate imaging services provided by third party.

Performs general file maintenance including moving items to archives per established guidelines or requirements.

Maintains inventory onsite and offsite records in compliance with business requirements.

Acts as lead on document management responsibilities pertaining to high-profile clients.

Assists manager or takes lead in documenting and maintaining departmental procedures. May assists users of imaging or document storage platforms.

Assists manager or takes lead in efforts to analyze and streamline processes related to document creation, use, storage and retrieval. Assists with systems upgrades.

No formal supervisory responsibilities in this position.

What you’ll need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED) required. Minimum of 2 years file or records administration experience required. Formal training or education in business or records administration preferred.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Basic knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Familiar with a variety of file types such as TIFF, JPEG, PDF, MS Word and Excel.

Ability to work in multiple software platforms and learn and retain technical software applications quickly.

May need to be physically able to lift and move 30-40 boxes and operate a two-wheel dolly.

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Why CBRE?

A culture of respect, integrity, service and excellence crafts our approach to every opportunity!

We are guided by the needs of the cities we inhabit, the communities we build and the world we live in!

• CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Records Admin Coordinator position is $46,000 annually and the maximum salary for the Records Admin Coordinator position is $51,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)