Work in Washington Veterans Jobs

JOB SUMMARY

Adecco is seeking candidates for a short-term assignment as a Receptionist at one of our client’s facilities in Seattle, WA. Incumbents will be responsible for providing hospitality and reception services as outlined in service level agreements (SLA).

Primary Functions:

• Greet and obtain visitors' names, check identification, ensure visitors sign the logbook, issue visiting badge, contact appropriate associate via phone or email that their visitor has arrived.

• Answers multiple-line switchboard accurately directs calls to their destination. When necessary, makes future appointments and answers routine inquiries.

• Issue building security badges to employees and/or guests according to set policy. Creates and provides photo badges for new employees.

• Assigns and manages parking and bus passes to associates and staff.

• Receives/signs for mail from USPS and contacts appropriate departments/individuals.

• Assist with Event Planning and Set-up

Secondary Functions:

• Event planning , coordination, and set-up

• Secure travel arrangements for staff; flights, car rental, hotel

• Source and arrange catering events.

• Special projects as needed.

RESPONSIBILITIES:

To perform this job successfully, the individual must be able to perform each job responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The successful candidate must be well organized, flexible and demonstrate the ability to support a staff of diverse people and departments on a consistent basis.

Further, the ability to interact professionally with clients and staff at all organizational levels while working in a fast-paced environment— often under pressure –while remaining flexible, proactive/anticipatory, resourceful and efficient, with a high level of professionalism and confidentiality is essential.

1. Service hospitality, reception, and/or other administrative requests as defined or directed in SLAs provided by the client.

2. Support miscellaneous requests and flex services with a "can do" mentality and philosophy–maintain a positive team-player attitude.

3. Accurately communicate with client staff and team members regarding commitments, deadlines, challenges, requests, etc.

4. Deliver on service commitments, completing all requests accurately, efficiently, and effectively.

5. Invest proper effort and QC approach to deliver highest quality work and service.

6. Comply with client standards of operations as set forth in the contract agreement, the site operations manual, and the employee handbook.

7. Expected to uphold the Standards of Service and best practices developed by the client.

Competencies :

• Customer service

• Professionalism

• Technological skills, including Outlook, scheduling software, and zoom.

Competitive Edge:

• Candidates with previous experience in a client service-oriented role

• Candidates who have prior experience within law or legal fields

• Ability to learn new skills quickly.

• Excellent with change management, pivoting, and identifying priorities in fast paced, high-volume work environments.

REQUIREMENTS:

• Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.

• Learning agility and strong initiative; able to work independently with limited supervision.

• Attention to detail, excellent organization skills—flexibility in dealing with simultaneous projects.

Administrative Requirements :

• Function with a high level of patience, tact, and diplomacy in handling any difficult situations.

• Convey information and ideas through speech in ways that others will understand.

• Listen to and understand information and ideas presented through spoken words and sentences.

• Speak clearly so listeners understand, identify, and understand the speech of another person.

• Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel etc.

Physical Requirements :

• Lift or move 40 lbs. or greater.

• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100 lbs.

• Walk, bend, kneel, stand, and/or sit for an extended period.

• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)

• Reading, writing, and arithmetic skills required visual acuity.

Core Competencies

[1] Adaptability : Appropriately reacting to changing situations without a loss of effectiveness and enthusiasm for strategic initiatives and corporate goals.

[2] Analysis : Identifying problems and causes or analyzing how processes and procedures could be improved, collecting relevant information, and identifying possible solutions.

[3] Attention to Detail : Appropriately completing all the individual tasks accurately or according to workflow/process guidelines with an emphasis on reaching or exceeding quality standards.

[4] Integrity : Strict adherence to job-related standards, values, or norms.

[5] Learning Ability : Understanding and applying new information.

[6] Listening . Hearing and comprehending verbal messages and confirming back what you hear.

[7] Communication : Effective verbal and written communication is essential; nonverbal expression without preparation.

QUALIFICATIONS

• College Degree Preferred

• Minimum of 1-year professional level work experience

• Previous experience in a client service-oriented field preferred

• Willingness and ability to learn new skills.

Role Details:

• Desired Start Date : 09-16-2024

• Onsite/Remote : ONSITE [ 1201 2nd Ave, Seattle, WA 98101 ]

• Schedule : Mon-Fri: 7:45/8:00am to 4:45/5:00pm

• Training : On the job, same as regular schedule

• Pay Rate : $ 24.00/HR

• Expected Duration : 3-months

• Interview : YES –(1) Video Call with Site Manager

Pay Details: $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance