DISYS, LLC Property Manager in Seattle, Washington
JOB DESCRIPTION Job Title: Real Estate Services Administrator Location: Seattle, WA 98104Duration: 3 months (contract to extension)Shift: Mon - Fri (8am - 5pm)Summary* Manage the commercial site/building* Answer phones and emails related to tenant requests* Processing payables for the site (landscaper invoice, janitor invoice)* Purchase supplies* Create contracts for service works (landscaper, janitor, etc)* Interface with tenants and vendors* Tenant events ice cream social for exampleResponsibilities: Under limited supervision, provides general administrative support for the Real Estate Management Team.Assists with tenant and vendor customer service.Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.Works with Building Technician staff and vendors to compile a list of maintenance items.May open work orders.Coordinates and monitors status of work assigned to vendors.Coordinates tenant events and appreciation.Assists with publication and distribution of tenant newsletter.May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.Administers accounts payable and accounts receivable.Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.Performs other duties as assigned.Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.Digital Intelligence Systems, LLC. is an Equal Opportunity Employer/Affirmative Action employer. It is our policy to provide equal opportunity to all applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status.