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Aston Carter Project Accountant in Seattle, Washington

We are currently hiring for a Project Accountant with an industry powerhouse in the PNW!

Who we are hiring for:

We are working with a Certified B Corp, Engineering Consulting company to hire a Project Accountant. This is a great company with a highly flexible schedule working from their beautiful downtown Portland building, when needed to go into office. The working title with be Project Financial analyst, and will need 5+ years of experience in Project Accounting and experience using Deltek VantagePoint. A successful candidate will have experience setting up projects within VantagePoint and have experience with invoicing.

Why work here?

  • Industry powerhouse with amazing culture and efficient policies/procedures already in place. Huge resume a builder and great industry experience. Long-term client of Aston Carter - preferred client of choice for majority of current/former contractors. Very high conversion rate to FTE for C2H placement types

  • Employees can sit out of the PDX, Seattle, San Francisco or Los Angeles offices - Hiring Manager sits out of PDX with 2/3 of the rest of the Accounting Team. PDX would be easier for candidates that need more guidance. San Francisco would be the next office of choice.

  • Hybrid schedules, lots of flexibility. 50% hybrid. Some employees alternate between coming in 2 and 3x a week, others come in every day for 50% of the day.

What you'll be doing:

  • Review and process project start up requests, additional service requests, and change orders

  • Establish and maintain open communication about project finance with Project Managers and team

  • Coordinate and attend monthly project billing review meetings

  • Coordinate and attend monthly project financial health summary review meetings with new Project Managers

  • Collaborate with Project Managers to process monthly project billing and record revenue recognition for larger and/or multi-faceted complex projects

  • Provide special invoicing or additional documentation as needed (pay apps, lien waivers, client formatting, etc.)

  • Investigate project variances or discrepancies and provide determinations or notations to the Senior Financial Reporting Analyst

  • Provide special reporting as requested

  • Set up billing terms in accordance with contract or proposal and build special rate tables as needed

  • Support Project Managers with subconsultant invoice review, approval, and processing

  • Monitor and facilitate pay-when-paid process

  • Collaborate with clients, subconsultants, Project Managers, and Accounts Receivable Specialist to resolve billing issues in a timely manner and with a customer service approach

  • Complete project closures and reconcile balance

  • Upload contract related supporting documentation to Deltek

  • Maintain organized project financial files

  • Mentor and provide training to other Project Accountants

  • Perform monthly project QC

  • Work with cross-functional finance teams in executing project work

  • Remain subject matter expert on project financial concepts and processes


  • 5+ years Project Accounting Experience

  • A.E.C Industry Experience

  • Experience with Project Setup and Client billing/invoicing

  • Experience with Deltek Vantagepoint ERP Accounting Software

  • Experienced with Microsoft Excel (Pivots & VLOOKUPs)

Apply today or reach out to an Aston Carter associate for more information!

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.