Work in Washington Veterans Jobs

Req #: 228730

Department: OCEANOGRAPHY

Posting Date: 04/03/2024

Closing Info: Open Until Filled

Salary: $5,810 - $8,173 per month

Limited Recruitment:
Other

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)

This position has been re-posted, if you previously applied you need not submit anything additional.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Oceanography has an outstanding opportunity for a Program Operations Specialist to join their team. RESPONSIBILITIES: Project Management 40%

• Timelines: create timelines for multiple Float Lab projects from strut to finish: set deadlines for program milestones. Assess the multiple projects' competing and sometimes simultaneous needs; prioritize and organize use of resources,especially space and equipment. Milestones: manage production schedules and ensure projects are completed on time. Address issues holding up schedules and devise ways to overcome by reallocating resources and juggling resources among projects. • Procurement: scope out purchases necessary software, equipment and supplies; obtain quotes and select vendors;coordinate the installation or receiving of equipment and supplies in .o rder for work to be performed according to the timeline. • Personnel: assess personnel needs for projects and required qualifications for positions. Initiate hires with Oceanography administrative staff according to project timelines and goals to ensure job requisitions and appointments align with project timelines. Ensure staffing levels are appropriate for production schedules. Manage staffing schedules. • Risk management: Assess risk. Identify and document regular training requirements and ensure training and refresher courses are complete and up to date. Manage lab safety and EH&S reporting. • Coordinate and track the timely production of annual reports, center reports, grant submission components, Just in Time (JIT) materials for principal investigators and collaborators, to ensure that each project is moving toward timely completion.

Data Management 35%

• Create and enforce policies for effective data management • Formulate management techniques for quality data collection to ensure adequacy, accuracy and legitimacy of data • Devise and implement efficient and secure procedures for data management and analysis with attention to all technical aspects • Support others in the daily use of data systems and ensure adherence to legal standards for the state, UW and sponsors • Assist with reports and data extraction when needed • Monitor and analyze information and data systems and evaluate their performance to discover ways of enhancing them (new technologies, upgrades etc.) • Ensure digital databases and archives are protected from security breaches and data losses • Troubleshoot data-related problems • Identify issues with the system and equipment and troubleshoot • Authorize maintenance or modifications

Grants Management 20%

• Assist the PI and grants manager in grant proposal preparation by collecting data and information; review budget for proposed project purchasing and staffing needs • Track sponsor reporting deadlines; document progress work with PI and GM to provide updates to sponsors, preparing presentation materials and correspondence. • Monitor expenditures for compliance • Maintain internal funding opportunity databases, reporting tracking system, and related confidential files • Manage a variety of project funds: fiscal planning and forecasting across and within projects, tracking budget expenditures, regular assessment of project and personnel needs and asset allocation.

Perform other related duties as assigned 5% MINIMUM REQUIREMENTS:

• BA in Oceanography, Business Administration, Project Management or similar fields plus 4-5 years experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:

• Experience in managing multiple collaborative projects. • Experience and proven skill in coordinating resources across multiple projects and projecting future needs. • Experience with Windows, Linux, and Mac operating systems; Python or similar programming language; MS Office, Google Workspace, and general computer use. • Strong and clear communication skills in English, both oraland written required. • Excellent organizational, administrative and project management skills. • Strong initiative and good judgement. • Ability to work in a dynamic, collaborative research environment with multiple stakeholdersand tight deadlines.

DESIRED:

• Master’s degree in Oceanography, Business Administration or Project Management. • Familiarity with oceanographic sensing technologies and autonomous underwater floats. • Experience in research / grant administration and fiscal management. • Eagerness to learn and contribute to a high-performance research group. • Desire to contribute to the generation of critically important environmental observations with diverse scientific and societal applications. • Ability to flourish in a highly dynamic organization and work well within multidisciplinary teams.

Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.