Work in Washington Veterans Jobs

Req #: 242338

Department: SCHOOL OF NURSING

Job Location Detail: On-site, Telework Availability

Posting Date: 01/06/2025

Closing Info: Closes On 01/27/2025

Salary: $6,267 - $7,000 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The School of Nursing has an outstanding opportunity for a Program Operations Specialist to join their team.

The University of Washington School of Nursing is a global leader in clinical, translational, and population health research. Dedicated to pioneering improvements in health and health care, in FY 23, we were awarded over $16 million in research grants and sponsored projects. The School of Nursing Office for Nursing Research and Innovation (ONR&I) strives to advance high-impact, innovative nursing science that improves the human condition by providing robust infrastructure fostering innovation and excellence throughout the research grant and sponsored project lifecycle.

We are strongly committed to creating an environment of active belonging through our dedication to building anti-racist practices and resources across the research enterprise. We celebrate diversity in strengths and believe that each member of our team contributes to broadening the lens with which we view our work and engage the community we serve. Black, Indigenous, People of Color and members of other under-represented groups are encouraged to apply.

What we will do for you:

We will train, develop, and support you as you position yourself to be a trusted team member, allowing you to help and support investigators throughout the award management process. Our team strives to provide a flexible working environment.

You’ll be a great fit if:

• You have a penchant for communicating effectively and thoughtfully with diverse communities and teams.

• You’re skilled at being the glue connecting investigators with the information they need to effectively manage the day-to-day and long-term goals of their grants.

• You’re a self-starter, proactively researching questions and investigating discrepancies.

• You ask questions, because the “why” is as important as the “how” Key Responsibilities: This position will independently manage a portfolio of sponsored projects for 15-25 principal investigators to ensure compliance with budget and fiscal policies, procedures, monitoring, and reporting in collaboration with the PI. The person in this role will regularly meet with PI to ensure accurate effort reporting and project spending, forecast needs and prepare sponsor reports. They will liaise between the PI and SoN and campus units and external collaborators to expertly facilitate administrative support. DUTIES AND RESPONSIBILITIES Post Award Financial Analysis and Support (65%):

• Research, interpret, and implement funding agency fiscal guidelines and rules.

• Perform variance analysis of budgets and expenditures and resolve discrepancies.

• Initiate and monitor financial activity for subawards.

• Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, communicating status and progress of personnel, travel, equipment, research sub-awards, and other spending activities.

• Communicate and coordinate with other units for payroll changes identified/approved by investigators.

• Identify/request PAAs’, Journal Vouchers, or other Workday Finance transfers as needed.

• Work with Department Administrators and SoN Payroll to ensure effort is allocated according to award during set up and stay abreast of costing allocations for PIs and supporting staff throughout the project.

• Review and approve grant expenditures and purchases in Workday Finance while verifying funding and compliance as necessary.Post-Award Set up, Reporting, and Communication (25%):

• Oversee sponsor reporting requirements including managing and timely submission of reports (RPPR, etc.).

• Process Award Set-up Requests (ASR) and needed modifications (MOD) is SAGE Award Portal.

• Prepare SAGE Budgets, when needed or requested for ASR’s and/or MOD’s.

• Manage start-up activities, spending down, and close out activities. Ensure efficient transitions, completeness, compliance, and final reporting.

• Facilitate timely adherence to sponsor deadlines such as progress report deadlines, and requesting advance budgets, extensions, supplements, or revisions as needed.

• Manage subcontract communication, facilitating timely sub-award set up, invoicing, and monitoring. Identify and problem-solve processing delays.

• Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), Human Subjects (HSD), funding agencies (NIH, HRSA, foundations, etc.) as well as academic offices.Administrative Duties (10%):

• Manage electronic files, and other documentation, and use technology for efficiency and compliance.

• Manage, conduct, and disseminate portfolio analyses to aid in investigator and leader decision-making.

• Inform Research Administration Manager on status of research activities and issues on a regular basis.

• Proactively identify and communicate HR-related actions related to close out of awards.

• Research, lead and delegate special projects as needed.

• Other duties as assigned. MINIMUM REQUIREMENTS

• Bachelor's degree or equivalent experience.

• 2-3 years of relevant experience with grants and contracts. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Experience in a role requiring proactive, problem-solving and a customer-service orientation.

• Commitment to valuing diversity and contributing to an inclusive working and learning environment. DESIRED QUALIFICATIONS

• 2+ years of experience working with federally funded grants and contracts or involved on a research team.

• Intermediate MS Excel skills: Data entry, building and applying formulas (sumif, average, countif, round), some familiarity with excel function behaviors, filters, pivot tables.

• Intermediate skills using project management software (e.g., Smartsheet, Asana, Trello, MS Tasks).

• Experience developing and monitoring complex budgets.

• Experience with state and federal financial regulations. CONDITIONS OF EMPLOYMENT

• Though rare, occasional work nights or weekends may be required.

• We will consider in-person and hybrid candidates. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.