Work in Washington Veterans Jobs

Req #: 239075

Department: UW RESEARCH: OFFICE OF SPONSORED PROGRAMS (OSP)

Appointing Department Web Address: https://www.washington.edu/research/osp/

Job Location Detail: Seattle Campus

Posting Date: 09/20/2024

Closing Info: Open Until Filled

Salary: $3749 - $5010 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here: https://www.washington.edu/research/or/office-of-research-diversity-equity-and-inclusion/ .

UW Research's Office of Sponsored Programs has an outstanding opportunity for a Temporary Program Coordinator to join their team! OSP facilitates over $1.8 billion annually in sponsored project awards.

Working in a team-based environment, the Program Coordinator (PC) provides a variety of administrative support to the Office of Sponsored Programs. This person may perform a wide range of activities related to sponsored programs that include maintaining database records, reviewing and finalizing administrative pre- and post-award actions, retrieving unilateral federal grant awards from government systems, preparing associated funding actions, and initiating closeout and end of award activities. The PC may also create and manage access to various system accounts, prepare and submit periodic reports, and update and maintain procedural documentation. The PC serves as a liaison between the University and external sponsors as a regular part of the job. This individual will need to exercise judgment to prioritize tasks to meet government, funding sponsor, and University deadlines.

The PC will be trained to be proficient in all areas of responsibility and provide coverage for other PCs as needed. Depending on the needs of the unit, a program coordinator’s day to day tasks may be concentrated in one or more main functional areas. The PC is expected to perform other duties as assigned.

Telework available upon approval.

Responsibilities: Sponsored Program Proposals and Awards Review pre-award and post-award requests and materials for compliance with federal, state, and local regulations, University policy, and individual sponsor requirements. Such actions include, but are not limited to, the following:

o Prepare, finalize, and approve administrative actions in the University’s Sponsored Projects Administration and Electronic Research Compliance (SPAERC) system. o Prepare, finalize, and approve funding actions related to check or wire transfer payments. o Respond to requests from departments or sponsors regarding proposals and awards and their status. o Process budget extensions and other end of award transactions. o Acquire and submit post-submission proposal materials (aka Just in Time) as requested by the sponsor. o Advise faculty, students, research administrators, and others on sponsored program policy and processes as they relate to pre-award and post-award activity. o Handle outgoing distribution of finalized awards. o Maintain electronic award document files.

OSP Central Operations

• Manage central OSP email inboxes and incoming mail. • Maintain SPAERC sponsor information databases. • Maintain and update data and routing tables in SPAERC. • Assist faculty, students, research administrators, and others on obtaining and updating sponsor system accounts. • Process NIH Loan Repayment Program applications. • Retrieve awards from various sponsor systems. • Assist with archival and purge of records on OSP’s retention schedule. • Maintain institutional data in federal or other sponsor systems. • Act as the University institutional official on non-fiscal final closeout report submissions.

Close Out

• Produce award closing dates reports with their sponsor requirements. • Initiate or forward closeout notifications to PIs and other UW offices.

Outgoing Subawards

• Prepare and submit monthly subaward data reports in the federal government reporting tool Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) in accordance with set procedures. • Maintain subaward monitoring documents and spreadsheets in accordance with established procedures. • Maintain subrecipient unique identifiers and other data in the UW grants management system. • Accurately maintain electronic file records. • Conduct quality control audits of electronic files and SPAERC data to ensure accuracy and completeness.

MINIMUM QUALIFICATIONS: High school graduation or equivalent AND Two Years of experience in program specialty OR equivalent education/experience.

Experience managing a high volume of time-sensitive actions in a specialized database.

Able to prioritize work appropriately both as a team member and independently with minimal supervision.

Strong attention to detail.

Excellent interpersonal, oral, and written communication skills.

Able to communicate effectively with a wide variety of people.

Can proficiently navigate UW and commercial software databases, including SPAERC.

Proficient with Microsoft Office, Outlook, Adobe, and other standard office software packages.

Can maintain a high degree of confidentiality.

Desirable Qualifications: Familiar with UW research policies.

Familiar with federal government and other granting entity regulations.

Previous knowledge of standard federal award terms and conditions.

Experience facilitating timely communications among researchers, campus staff, funders, and other central offices.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.