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Bill and Melinda Gates Foundation Program Coordinator, Africa (Ethiopia Country Office) in Seattle, Washington

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The Africa team seeks to enable the foundation’s ambitious goals of scaling evidence-based interventions that target a range of disease and socio-economic conditions which are endemic across sub-Saharan Africa. The focus of the Africa team is to enable collective impact for the foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity and enabling systems for delivery, and innovating and leveraging cross-cutting enablers for impact at scale.

Our vision in Ethiopia is to reduce poverty and help all Ethiopians live healthy and productive lives. We are working with partners to unlock the country's potential and help achieve sustainable rises in productivity for farming families through increasing knowledge and access to suitable tools, services and markets.

Your Role

The primary purpose of this job is to support the Africa team (specifically the Ethiopia Country Office) with the coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This includes managing a portfolio of investments comprised of grants, contracts, program related investments (PRIs) and other projects in support of multiple programmatic priorities and strategic goals. The Program Coordinator (PC) will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the Africa team and the business support functions in Seattle.

*This role will report to the Program Manager, Ethiopia Country Office.

What You'll Do

  • Grant and Contracts Coordination: Coordinate the end-to-end grants and contracts processes with internal parties (program team, business partners, accounting department) and external parties (grantees, contractors & vendors) within the investment systems. Shepherd the development, management, and close out of grants and contracts. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses.

  • Grants and Contracts Administration: Work with program officers, grantees, contractors, vendors, and business partners during early stages of investment making (e.g. assist in investment structuring, send out requests for proposals, drive key deadlines for submissions and revisions, coordinate the consolidation and resolution of feedback). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports). Conduct budget analyses for grant and contract proposals and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.

  • Data Input, Management and Analysis: Run data for all grants and contracts in investment management system and SharePoint sites. Provide detailed financial analysis of portfolio and ensure data integrity to support team's financial decision making. Coordinate with Program Manager and Program Officers to keep all pertinent information accurate and up to date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.

  • Initiative Portfolio Management: Supervise progress of an initiative portfolio against payout targets. Supervise programmatic goals and results in coordination with leadership. Develop relationships with key partners. Work with leadership to develop processes and tools for performance management.

  • General: Serve as liaison across multiple internal teams. Support new hire onboarding on investment workflow and data systems. Assists program team with annual pipeline planning and support additional team projects as assigned by the Program Manager, ECO. Serves as subject matter authority on processes, tools, systems, templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.

Your Experience

  • A Bachelor’s degree or equivalent demonstrated experience.

  • Demonstrated ability to handle higher volume or sophisticated portfolios.

  • Proven knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.

  • Knowledge of applicable programmatic subject, budgeting, financial analysis and synthesis.

  • Ability to work with flexibility, efficiency, and tact in a fast-paced, ambitious environment.

  • Ability to communicate optimally (verbal and written) with internal and external partners .

  • Excellent organization skills & attention to detail, proactivity, and ability to maintain policy compliance.

  • Ability to travel up to 25% domestically and internationally.

    • *Must be able to legally work in the country where this position is located without visa sponsorship .

    The salary range for this role is $35.01 to $49.00 USD per hour. We recognize high-wage market differences in Seattle and Washington D.C., where our offices are located . The range for this role in these locations is $35.01 to $49.00 USD per hour. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise , as evaluated during the interview process.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.

Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation (http://www.gatesfoundation.org/) works to help all people lead healthy, productive lives. In developing countries, it focuses on improving people’s health and giving them the chance to lift themselves out of hunger and extreme poverty. In the United States, it seeks to ensure that all people—especially those with the fewest resources—have access to the opportunities they need to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Mark Suzman, under the direction of co-chairs Bill Gates and Melinda French Gates and the board of trustees.

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