Work in Washington Veterans Jobs

Req #: 235682

Department: HOUSING & FOOD SERVICES (HFS)

Posting Date: 07/08/2024

Closing Info: Closes On 07/22/2024

Salary: $3492.00 - $4428.00 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf)

PROGRAM ASSISTANT - STUDENT LIFE

Thank you for considering Housing & Food Services at the University of Washington, Seattle.

Housing & Food Services (HFS) provides on-campus housing to over 10,000 student residents and operates over 40 dining and café locations that serve the entire campus community. To successfully accomplish this, we employ over 1,200 students, classified and professional staff members who work throughout HFS, providing residential and dining services to the campus. As reflected in our mission statement— working together to enhance student life —teamwork and service to our students and customers are at the heart of our business.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity, and justice for all. In Housing & Food Services, our DEI statement reads:

HFS will become an organization that prioritizes inclusive workplace communities, centered on belonging and opportunity for all staff. All HFS staff must accept responsibility to identify and interrupt biases, privilege, barriers, and power dynamics. We challenge ourselves to engage in open dialogue, active listening, and empathic learning. Should you wish to learn more about our commitment to diversity, equity, and inclusion at UW Housing & Food Services, please reference this link Diversity, Equity, and Inclusion Statement Training (https://rise.articulate.com/share/Rvbm5rUb5hsucH1MFwIlEmC1xhyJOtye#/) .

POSITION PURPOSE Serve as a primary point of contact for students, staff and guests seeking in the Poplar Residential Life Office (RLO). Provide management support for the Residential Life student leader recruitment and selection processes, and the Residential Life Resident Director Recruitment processes. Provide information about residential life activities, educational and academic initiatives, and/or administrative offices. Work collaboratively with all HFS units in support of occupancy management initiatives of apartment communities.

DUTIES & RESPONSIBILITIES ADMINISTRATIVE AND CLERICAL SUPPORT (50%): • Performs specialized clerical duties in support of the Residential Life unit, including primary support for the Poplar RLO and the broader West Campus team • Provides direct support of the Student Leader recruitment, selection and training process, including communication, scheduling, outreach and follow-up • Provides direct support of the Resident Director recruitment and selection process, including communication, administrative management, scheduling outreach and follow-up • Develops forms and procedures essential to Residential Life processes, including managing annual inspections process • Manages outgoing student leader processes around identification cards and name tags • Collaborates with other HFS units in support of day to day West Campus operations • Provides information related to Residential Life program policies, procedures, and operations • Communicates Residential Life program information through various means; including, email, common area bulletin boards and digital screens • Receives and responds to requests for Residential Life records and materials • Organizes and maintains the production, distribution and storage of materials; develops and maintains office record keeping and filing systems • Utilizes SharePoint, Microsoft Office and the Content Management System in support of Residential Life projects • Assists with training, scheduling, and directing student employees • Schedules appointments and other meetings for residents and staff • Provides administrative support to, acts as a liaison for, and helps uphold office standards for Poplar Residential Life Office staff and teams • Assists residents with the meeting room reservation process

FINANCIAL PROCESSES (30%): • Maintains program budgets and informs supervisor of discrepancies; performs corrective action to eliminate discrepancies between budget related documentation • Compiles statistics and composes quarterly and annual budget reports • Interprets financial policies and procedures and provides a resource to staff in the management of program funds • Completes all purchasing for the Poplar Residential Life Office and West Area teams, utilizing the University Procurement Card process and Housing & Food Services Purchase Order system • Serves as a resource for staff with regard to purchasing regulations and monitoring for compliance

OTHER RESPOSIBILITIES (20%): • Serves as a member of and provides administrative support for several department- and unit-wide committees and workgroups

SUPERVISION PROVIDED The position works under general supervision and reports to the Assistant Director for West Campus. Supervision Exercised: The position may provide incidental direction to student employees throughout the year.

POSITION DIMENSIONS The position supports a complex program administered by seven professional staff. The program activities are distributed throughout the UW campus apartment community. Working knowledge of residential life and program administration are keys to successful performance.

Though hired into a specific working title or location, all employees of Housing & Food Services are expected to support overall operations by: participating in cross-training, providing coverage during staff absences or high business volume, participating in production and/or service of special events, and being willing and able to perform additional, related duties and/or be reassigned to another work unit.

WORKING CONDITIONS This position works a regular Monday through Friday schedule; however, it may require the occasional evening and weekend commitment for special events.

MINIMUM REQUIREMENTS: High school graduation or equivalent AND two years of work experience providing administrative support in a large university housing setting OR equivalent education/experience

DESIRED QUALIFICATIONS • Proficiency with SharePoint, creating pages, libraries, workflows and forms • Experience with budget preparation, maintenance and monitoring, and developing new software skills. • Experience that demonstrates: - One year of experience working in a residential life or residential housing program. - Attention to detail - Outstanding oral and written communication - Success interpreting and communicating complex policies, procedures and agreements - Proficiency with MS Office applications

CONDITIONS OF EMPLOYMENT A satisfactory outcome from the employment verification and reference check processes.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.