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Overview

The Pacific Northwest National Laboratory is seeking a Principal Administrative Coordinator to support senior leaders and operations at the PNNL Seattle campus. The Principal Administrative Coordinator – PNNL Seattle will split their time providing senior level administrative support to two directors at the Seattle campus: Chair of the Seattle Leadership Team, which influences general leadership, strategy, operational, and external engagement decisions for PNNL Seattle; and the Director of the Program Development Office (PDO) for the Energy & Environment Directorate (EED), which engages with DOE sponsor program offices to ensure our science and technology strategy is aligned with their needs. The position will serve as the primary administrator and point of contact for PNNL Seattle and will regularly interface with a variety of stakeholders to enable efficient PNNL Seattle operations and planning for onsite activities and high-profile visitors.

Responsibilities

The Principal Administrative Coordinator – PNNL Seattle will work autonomously to execute established procedures and as an administrative lead, coordinating the activities of others as needed. The candidate will use their advanced knowledge of administrative functions and Laboratory policy and procedures to support the PNNL Seattle Director and EED PDO Office Director, and independently make decisions and authorize actions on administrative items. Duties often require creative thinking, exercise of good judgment, awareness of sensitivities, and use of discretion. The position interacts frequently with senior internal and external leaders from directorates across PNNL, and their administrative teams.

Specific responsibilities include:

• Maintains and monitors calendars and email communications for the EED PDO Director and PNNL Seattle Leadership Team Chair. Supports the Directors by prioritizing events, actions, and commitments.

• Works closely with the PDO Administrative Team Lead to provide full cycle support delivery with the EED PDO, which includes contributing to administrative expertise development and collaboration with administrative partners external to the PDO.

• Responds to a variety of inquiries from both internal and external sources on behalf of the Directors. Independently handles routine-to-complex business issues of an administrative and sometimes ambiguous nature and demonstrates sound judgment and follow-through with attention to detail.

• Helps organize, set meeting agendas, attends, and documents Seattle Leadership Team meetings, and tracks action items. Does same for EED PDO meetings, as required.

• Coordinates visits to PNNL Seattle, including but not limited to, agenda and/or tour preparation, processing access requests, assisting with presentation setup, providing meals and refreshments, communicating with visitors and participants, space scheduling, and working with the host on miscellaneous other items. Requires liaising with broad set of internal stakeholders including administrative and facilities staff in Seattle; external affairs personnel (e.g. the Protocol Office for high-profile visitors); the communications team on development and maintenance of PNNL Seattle communication materials; and senior leaders and administrators from the host organizations.

• Interacts with senior level staff from federal government program offices, private sector collaborators, and legislative offices.

• Assembles, researches, and summarizes information in advance in preparation for manager trips, meetings, reports, and presentations.

• Interacts with line managers, administrators, and facilities and operations staff on space planning and management for both near- and longer-term horizons. Makes space planning and space use optimization recommendations and partners with others to execute plans.

• Facilitates onboarding of new full-time and temporary to the Seattle office, in coordination with host organization administrators.

• In support of the Seattle Leadership Team, helps organize events and activities that improve the local work environment.

• Monitors needs for administrative resources within Seattle to avoid over/under staffing issues and communications needs to the PNNL Seattle Director.

• Assists with travel management.

• Identifies process improvements for external engagements and ongoing Seattle operations, and shares those with the Seattle Leadership Team.

• Serves as a primary resource for the Seattle Operations staff to help communicate operational issues.

The Principal Administrative Coordinator – PNNL Seattle will report to the PNNL Seattle Director with joint accountability to the EED PDO Office Director.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-

• AA degree or higher and 10 years of relevant experience in an administrative environment.

• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Exceptional written and verbal communication skills, with experience editing and drafting new content that reaches broad audiences.

• Experience supporting a director or executive level manager.

• In-depth knowledge of lab processes and procedures.

• Demonstrated capacity to influence administrative issues with various levels of management and staff.

• Demonstrated capacity to work effectively on teams.

• Experience functioning in a high-paced environment.

• Advanced working knowledge Microsoft Office Suite, and common messaging and video conferencing applications including TEAMS and Zoom.

• Experience effectively managing email with a high degree of speed and accuracy.

• Experience planning meetings, coordinating travel, and events.

Additional Information

Not Applicable.

Testing Designated Position

This is not a Testing Designated Position (TDP).

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $32.79/Hr.

Maximum Salary

USD $47.55/Hr.