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Req #: 239484

Department: UW FACILITIES: ASSET MANAGEMENT

Appointing Department Web Address: https://facilities.uw.edu/

Job Location Detail: open to hybrid work schedule (combination in-office + remote)

Posting Date: 09/27/2024

Closing Info: Open Until Filled

Salary: $10,000 - $10,834 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

Work schedule: Hybrid, required to be in office 1-3 days/week

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Facilities operates and maintains more than 300 buildings, and over 27-million gross-square-feet of space, including 643-acres of main campus grounds. The main Seattle campus operates as a "city" of 60,000 people, and includes all municipal utilities, power generation, medical centers, research facilities, streets, parking, waste management, safety, and building operation to meet the standards of one of the nation’s major academic and research institutions. In addition to the Seattle campus, the University of Washington operates and maintains the Bothell and Tacoma campuses and several field stations (Friday Harbor, Olympic Natural Resources, Pack Forest, Sandpoint, and the UW Tower).

The Asset Management group includes Project Delivery Group, Engineering Services, Sustainability, and Campus Architecture and Planning. The Operations group includes Maintenance & Construction, Campus Energy, Utilities & Operations, Building Services, Transportation Services, Safety, and Emergency Management. Supporting these groups are the Business Intelligence & Information Technology group, Finance & Administration group and Real Estate.

Campus Architecture & Planning (CAP) has an outstanding opportunity for a Portfolio Manager to provide leadership and expertise in guiding the development of long-term facility and campus plans through the identification and formation of projects with a cross-functional team of experts. This position will holistically monitor and analyze emerging campus infrastructure and asset needs, advance portfolio performance goals and metrics, and develop near long-term planning scenarios through a life-cycle mindset to maximize return on investment and advance the academic mission. Trust, accountability, transparency, and inclusion are core values for the Campus Architecture & Planning team (CAP). We care deeply about building a practice that embraces and demonstrates these values daily, as the primary liaison between Units and UWF, CAP intentionally pursues broad collaboration of subject matter experts to facilitate informed decision-making. This position will intentionally support and promote strategic initiatives that align customer expectations with the realities of constrained funding through the inclusive development of tools and resources consistently referenced and applied.

The Assistant Director of Portfolio Management must strategically navigate the University’s dynamic and complex organizational structure in a manner that cultivates cross-functional partnerships to drive creative problem solving. This position will be responsible for the directing of consultant work, coordinating broad stakeholder collaboration and engagement, and ensuring timely decision-making to advance the work. This is accomplished through superior communication and interpersonal skills, patience, advocacy, and an ability to effectively balance the views and objectives of individual entities to achieve the best outcome for the University.

The Assistant Director of Portfolio Management will utilize the project governance structure, coordinating the review of materials and seeking necessary guidance from the Project Executive Committee, multiple Project Working Teams, internal and external stakeholders, and various University committees. The position will play a key role in the Project Management Team, helping to define the project work plan, prepare a communications and outreach plan, define the project schedule and milestones, develop presentation materials, and manage the project budget.

As a Portfolio Manager, you are the “driver of portfolio strategies and asset performance,” developing the overarching approach for portfolio optimization and setting a foundation for the capital plan. The roles and responsibilities for this position are dynamic and challenging due to the University’s decentralized and complex environment, aged facilities with outdated infrastructure and severe deferred maintenance backlog, challenging regulatory requirements, and unpredictable funding allocation. To meet these challenges, the person in this position must lead efforts to strategically leverage funding resources, enforce efficient use of space, prioritize asset renewal strategies, and develop plans to meet the University’s near and long-term goals. A person successfully fulfilling their mission in this space will:

• Use advanced analytic skills in evaluating complex data sets to extract and effectively communicate meaningful trends, risks, and opportunities related to campus infrastructure and facility assets. • Rely on their training and expertise in managing and guiding a highly motivated team to excel collaboratively and consistently, garnering respect and trust with university leadership, internal and external stakeholders, and consultants. • Leverage their familiarity with project planning and design processes to efficiently form projects and successfully transition these to the Project Delivery Group (PDG) or Facilities Construction (FC) for execution. • Bring creativity and levity to facilitate team-based problem-solving strategic initiatives that are complex and often controversial to ensure effective communication and openness.

Primary Duties and Responsibilities

The Portfolio Manager will be responsible for leading an integrated portfolio management team and monitoring the physical and financial condition of all properties. Specific responsibilities include:

Portfolio Strategy – Near and Long-Term Facility Planning (50%)

• Responsible for developing, managing, and reporting on the UW Facilities annual asset reinvestment program, ensuring executed projects align with the portfolio performance targets established by the facilities portfolio strategy and 10-year facilities capital plans. • Responsible for reviewing and reporting on the forecast to actual capital allocation for the asset reinvestment and renewal program. • Analyze and measure asset financials, operating metrics, and asset conditions; provide recommendations to UW Facilities leadership to improve performance. • Establish metrics for the evaluation and development of long-term business strategies for all assigned portfolios. • Establish baseline service level standards and an owner responsibility matrix based upon established funding levels. • Develop, monitor, and report asset performance objectives / KPIs for each asset in the portfolio. • Responsible for ensuring 10-year planning aligns with the Campus Master Plan, sustainability standards, etc. • Analyzes inputs from the strategic planning process and on-account systems (i.e., client demand requirements, forecasts, supply/demand, utilization data, facility information, labor trends, cost, lease, and market data), and makes recommendations concerning strategic acquisitions, dispositions, investment, and market opportunities, asset reviews, market studies, and financial strategies.

Formation & Tracking of Projects (40%)

• Partner with the UWF Finance & Administration and CAP Account Managers in the development of capital budget scenarios that align institutional goals, academic unit priorities, and campus priorities with fund sources, including the prioritization of five-year capital projects for the Seattle Academy. • Consistently review and improve upon existing tools, templates, and training materials to ensure efficient and clear development of projects large and small regardless of delivery method. • Oversee and guide the development of feasibility studies and engineering and shop reviews to adequately scope and budget projects. • Monitor the performance of execution teams against planned activities and recommend and implement changes to meet performance objectives. • Contribute to the design planning process and provide approval and operating impact analysis for design selections to total life cycle.

Strategic Initiatives & Goals (10%)

• Partner with CAP leadership team in the development and tracking of key performance metrics to advance UWF strategic initiatives. • Oversee the development of portfolio performance targets.

Core Competencies

• Demonstrate personal integrity and trustworthiness. • Manage stressful situations and changing priorities effectively. • Anticipate, recognize, and resolve problems. • Be responsible and accountable. • Apply organizational skills and provide attention to detail. • Maintain a positive, optimistic, and success-oriented attitude. • Exercise professionalism, including tactfulness and courteousness. • Exhibit a professional work ethic. • Continuously promote a safe work environment.

Requirements include:

• Bachelor’s Degree in Architecture, Landscape Architecture, Engineering, Construction Management or a related field.

• 6-8 years of relevant experience to include: -Near and long-term strategic planning. -Managing complex capital projects with a diverse group of cross-functional stakeholders. -Portfolio and/or property management. -Facilities and budget planning experience. -Strong ability to coalesce large and diverse data sets to extract and effectively communicate meaningful observations in concise and relevant terms for business decisions.

• Demonstrated ability to establish and maintain productive and collaborative relationships with an assorted range of stakeholders within a multifaceted organizational structure.

• Fluency in issues related to project construction, renovation, budget estimating, timelines, and impacts.

• Strong communication and facilitation skills, including the development of presentation materials required for decision-making

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:

• Experience in portfolio strategy, planning, architecture/engineering, and financial analysis. • Preferred MBA/advanced degree and/or PMP certification. • Exceptional problem-solving, time management, and analytical skills • Demonstrated skills in managing multiple projects cross-functionally • Strong analytical skills in financial analysis and business case development • Engineering and/or Architectural background • Extensive experience in facilities planning, facilities asset management, budgeting, and project/program management • Advanced skills in Excel, SharePoint, and PowerPoint preferred as well as, demonstrated ease with systems, process, and data management • Experience working in a university or public agency environment.

Working Environmental Conditions:

• Must be able to work in person and remotely. • Must be able to work in a non-smoking environment. • Regular and predictable attendance is required.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.