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Port of Seattle Police Records Manager in Seattle, Washington

Some of what you'll be doing:

In this position, you will play a critical role for law enforcement effectiveness in reducing risk and liability to properly capture, maintain, and provide records in a timely and accurate manner as well as comply with the public records requirement under RCW 42.56. You will provide oversight to ensure police specialist(s) assigned to records support have the resources and guidance they need to complete the necessary duties.

  • You will manage and oversee the police public records program by supervising and performing the receipt, processing, search, review, redaction of exempt information, tracking, and dissemination of police public disclosure requests.

  • You will coordinate with the Legal Department to ensure accurate and legally sufficient response to requests.

  • You will direct the work and supervise the Police Specialist’s assigned to the Records Unit.

  • You will maintain and dispose of police records per federal and state laws and Port retention schedules.

  • You will coordinate and communicate procedural and/or legislative updates to division and department liaisons to ensure consistency in responses to public disclosure requests.

  • You will prepare and maintain monthly/annual reports for National Incident Based Reporting System (NIBRS) and submit monthly and annual reports on crime statistics to the Washington Association of Sheriffs and Police Chiefs (WASPC).

  • You will administer the system to log, enter, and assemble statistical information as well as conduct audits to ensure quality control.

  • You will oversee and administer the records system and processes for the body worn camera program

  • You will manage the implementation of the Police Records Management System and work with ICT, vendors, and staff to ensure appropriate operation and efficient utilization of the system.

  • You will research and recommend solutions and systems to improve record processing.

Who you are:

Two years of experience may be substituted for one year of education:

  • Experienced – You have four (4) years of increasingly responsible experience with planning and/or program managemen with two (2) years of experience supervising staff in a public setting.

  • Educated – You possess an Associate’s degree in a relevant field of study or a Paralegal Certificate.

  • Desired – We hope you have a Bachelor’s degree in Public Administration, Business Management, Social Sciences, or related field. Also, we hope you have two (2) years of experience working with police records and the Washington State Public Records Act in a legal setting.

  • Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.

  • Public Records Expertise – You have an in-depth knowledge of the Washington Public Disclosure Act, its exemptions, recent caselaw and other related legal guidance. You are aware of emerging trends, including technology, and other programmatic efforts in the area of public disclosure.

  • Detailed – You are skilled in researching and gathering data in order to exercise independent judgement in legally mandated and highly sensitive matters. You are meticulous in making sure things are precise, accurate and the small things are not missed.

  • Program Management – You can manage several projects simultaneously and numerous high-volume requests with the intention of improving our organization's response and public disclosure performance. You are also regularly looking for innovative ways to improve processes. You can work with other departments to search for and produce documents as well as coordinate with them on releasing documents when ready.

  • Organized – You are able to keep track of numerous records requests and their status. You possess strong time management skills to stay on track. You are a planner, scheduler and resource coordinator to get the work done.

  • Diplomatic – You are able to support a variety of requestors including those who may be challenging in their requests and use disrespectful language and/or tone in their demands. You are skilled in tactfully de-escalating challenging interactions that result in a positive outcome.

What else you need to know:

  • Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.

  • Work Environment – You will primarily work in an office environment.

  • Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

  • COVID-19 Vaccination Requirement – Effective, November 15, 2021, the Port of Seattle will require that at the time of hire, and as a condition of employment, the successful candidate will be able to provide proof of their full COVID-19 vaccination status, as part of the hiring process. This is a condition of employment for all positions at the Port of Seattle. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Prior to employment, candidates may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

  • Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

  • Background Requirements – You will also be required to successfully complete a background investigation which includes driving history, credit history, polygraph, arrest record, educational records, physcological assessment and other sources where information can be obtained to measure one's suitability for a position within the Police Department.

Why you'll love it here:

  • Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.

  • Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.

  • Holidays – More than ten days per year to celebrate with family and friends away from work.

  • Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.

  • Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.

  • Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.

  • Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.

  • Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.

  • Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.

  • Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Please note if your position is represented by a union, please reference your “ Collective Bargaining Agreement ” or call your Union Representative for specific information related to benefits and eligibility, as they may differ from the above.

Why the Port of Seattle:

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .

Location: Seattle Tacoma International Airport

Organization: Police Department

Employee Status: Regular

Schedule: Full-time

Posting Expires: Oct 10, 2022, 11:59:00 PM

Minimum Salary: 100,588.80

Midpoint Salary: 125,715.20

Req ID: 001279

The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.

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