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Office Manager Primary Location US-WA-Bainbridge Island ID 2024-2223 Category Administration Position Type Regular Full-Time Remote No Additional Location US-WA-Seattle Overview Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Office Manager in our Seattle or Bainbridge Island, WA office. The position will provide high-level administrative support to environmental practitioners and technical staff in a busy engineering consulting environment. The role will support Branch Managers, practice area leaders, and technical staff with administrative functions, annual branch budgeting, client deliverables, marketing materials, and other day-to-day needs. The role will also act as the point of contact for company guidelines and policies. We are looking for someone who enjoys working in a fast-paced, deadline-oriented environment and who can manage multiple projects simultaneously. The ideal candidate should have experience supporting multiple senior Managers preferably in a client service-focused professional industry. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: http://www.geosyntec.com/careers/. Essential Duties and Responsibilities Office / Branch Duties: Serve as liaison between local office(s) and/or branch and Corporate management and staff; respond to general and common inquiries appropriately, directing specialized questions to the appropriate Corporate departments. Ensure proper orientation of new employees ensuring knowledge of general office practices, and proper completion of paper and electronic employment documents, in coordination with branch support staff and Corporate HR. Ensure orientation meetings with Accounting, H&S, HR, and Information Technology departments are coordinated as needed; and managers are assisted with local office space needs and systems access set ups. Recruit, and hire qualified branch support staff in line with company recruiting compliance procedures. As applicable, manage workflow, assignments, and productivity of support staff; provide job-specific formal and informal training; evaluate performance; and discipline support staff as needed, in accordance with appropriate Company policy and procedure, and in coordination with Corporate HR. Coordinate seating/facilities needs with recruiting managers and internal leads. Oversee Project Administrators' and Project Coordinators' activity to help Project Managers: Manage aging AR (collections) and WIP Rate renewals Subcontracting and supplier registration Oversee the Deliverable and Contract Editing team to ensure contracts and deliverables meet consistent quality and branding expectations. Manage internal branch SharePoint Site. Manage distribution lists for branch email aliases. Serve as liaison with Corporate Accounting; maintain and balance branch and/or office checking and petty cash accounts; assist with budgeting process, time and billing, file maintenance, and collections. Understand overall workings of computer, telecommunications, ph