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University of Washington INSTITUTIONAL BIOSAFETY COMMITTEE & RESEARCH COORDINATOR in Seattle, Washington

Req #: 236194

Department: ENVIRONMENTAL HEALTH & SAFETY

Job Location Detail: Hybrid Eligible

Posting Date: 06/28/2024

Closing Info: Closes On 07/24/2024

Salary: $5,834 - 6,667 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Environmental Health and Safety (EH&S) has an outstanding opportunity for a Institutional Biosafety Committee & Research Coordinator.

This position coordinates and facilitates all support functions associated with the Institutional Biosafety Committee (IBC) for a comprehensive, university-wide biosafety program to assure regulatory compliance and protection of faculty, staff, students, and the community. This position is essential for the support of the university's research. This position will also support the Environmental Health and Safety (EH&S) Research and Occupational Safety Section to implement a compliant occupational health and safety program for oversight of hazardous materials in the animal care and use environment. This position reports to the Biosafety Manager in the EH&S Research and Occupational Safety Section and works with an interdisciplinary team of occupational health and safety professionals with specialties in occupational health, biosafety, laboratory safety, and occupational hygiene.

This position must interface and coordinate effectively with the IBC, Dual Use Research of Concern (DURC) Committee, Office of Animal Welfare, Institutional Animal Care Use Committee (IACUC), Human Subjects Division, principal investigators (PI), research personnel, animal care staff, EH&S staff, and other subject matter experts.

This position is essential for the support of the University’s research and teaching mission. This position must exercise significant judgment and discretion in the interpretation and application of federal, state, local, and University policies, protocols, and regulations. This position requires knowledge and application of the NIH Guidelines for Recombinant and Synthetic Nucleic Acid Molecules (NIH Guidelines), occupational safety and health requirements, animal care and use research requirements, and funding agency requirements related to the use of biological agents and occupational health and safety in a research setting. This position will also monitor and analyze the compliance of the IBC and associated research with biological agents and animal research.

This position is required to demonstrate professionalism, ethical conduct, and a commitment to diversity, equity, and inclusion in the execution of their duties and in alignment with the EH&S diversity equity and inclusion (DEI) mission.

DUTIES & RESPONSIBILITIES Compliance Efforts: 40%

• Monitor and analyze compliance of the IBC and processes for review and approval of research involving all biohazards. Report findings and recommendations to EH&S management and IBC Chair. • Review animal use research protocols involving biohazards and coordinate all approved biohazardous research with the IACUC and Office of Animal Welfare. • Review all animal research protocols to screen for hazardous materials and safety considerations and route to appropriate EH&S subject matter experts for further review. • Responsible for quality analysis and integrity of information maintained in the biosafety database. This is an essential duty to help ensure compliance with the NIH Guidelines, CDC, and WA Department of Labor and Industries. • Develop compliance tools and templates to assist PIs/supervisors meet their responsibilities related to biosafety, occupational health, and chemical safety. • Develop and update training for compliance with the NIH Guidelines and DURC. • Determine and report metrics for the biological safety program to include the IBC program, human gene transfer, and use of biohazardous agents in animals. • Monitor and analyze IBC review of human gene transfer and PI compliance with NIH reporting regarding updates and adverse events. Report results and recommendations to EH&S management and IBC. • Responsible for records management compliance and retention periods for all IBC program records and meeting materials. • Ensure compliance with the Washington State Open Public Meetings Act (OPMA).

Evaluation Functions/Procedures: 40%

• Assess and evaluate IBC functions and procedures for compliance with the NIH Guidelines and implement/recommend process changes as needed. • Screen, review, and analyze all Biological Use Authorization (BUA) applications for completeness; communicate with researchers and work with biosafety officers to correct incomplete applications. • Manage and track the status of BUA application reviews and communicate status to EH&S staff, PIs, research and support staff, and partner organizations. • Request and follow up on BUA renewal notices. • Work with biosafety officers to coordinate communication of IBC determinations to PIs. • Perform quality control reviews of BUAs issued to ensure accurate data collection for program metrics. • Ensure content of both the EH&S and IBC websites is routinely updated and accurate. • Lead data gathering for metrics and performance monitoring of programs to ensure organizational efficiencies and desired outcomes are met and program goals are reached. • Support and further develop IBC and biosafety program metrics dashboard. • Incorporate strategic planning initiatives from the EH&S strategic plan into the section’s and position’s routine workplan.

Program Administration Functions: 20%

• Responsible for the coordination and preparation of monthly IBC monthly meetings per requirements in the NIH Guidelines and EH&S policies including preparation of meeting agendas and technical meeting minutes. • Prepare and provide documents for public records requests in coordination with Public Records and EH&S. • Coordinate and prepare DURC meetings and associated documentation. • Facilitate the training and orientation of new IBC and DURC members. • Coordinate all administrative support at every level to all IBC members, PIs, etc. • Develop, maintain, and coordinate all necessary updates (as needed) to all IBC Standard Operating Procedures (SOPs), Operations Manual, and charter. • Provide coordination support to the University’s Infectious Waste Committee. • Coordinate with other administrative members of EH&S on committee coordination processes and best practices. • Other duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor’s degree, preferably in Environmental or Occupational Health & Safety, Public Health, Biology, or related field. • Three years of cumulative professional work experience to include: experience supporting a compliance program (preferably a research compliance program or Institutional Biosafety Committee) and experience reviewing research protocols (especially those including animal research) and electronic grant and contract forms.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:

• Demonstrated teamwork, client service, decision-making skills, ability to foster collegial and cooperative relationships with co-workers and clients • Attention to detail as well as strong written and oral communication skills • Proficiency in Microsoft Office Suite (Access, Word, Excel, PowerPoint) • Experience in data management systems

DESIRED QUALIFICATIONS

• Familiarity with the NIH Guidelines for Recombinant or Synthetic Nucleic Acids and other regulations that apply to biosafety and biological research. • Experience with IBC and IACUC applications. • Experience with software for submission of web-based applications, reports, and metrics. • Experience generating metrics and performing program evaluations. • Project management experience.

WORKING ENVIRONMENT

Primarily an office environment with the ability to telecommute some work hours.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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