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University of Washington HACKWEEK PROGRAM MANAGER in Seattle, Washington

Req #: 219799


Job Location Detail: This position is eligible for hybrid remote/in office work.

Posting Date: 03/17/2023

Closing Info: Open Until Filled

Salary: $7,083 - $7,916 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (

For more information on the UW Scientific Software Engineering Center at the eScience Institute, visit the eScience website ( .

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The eScience Institute has an outstanding opportunity for a Hackweek Program Manager to join their team.

The eScience Institute is one of the nation's first university data science institutes, established in 2008. Our mission is to support researchers across disciplines in developing and applying advanced computational methods and tools to real world problems in data-driven research. The eScience Institute is the hub of data-intensive discovery on the University of Washington campus. We engage in research and training programs of a variety of durations across an array of subjects. Our goal is to spread proficiency in the methods and tools of data-driven research, which in turn grows the impact of data science across engineering and scientific disciplines.

Working with a dynamic team of staff and students, Hackweek Program Manager (payroll title: Program Operations Specialist) will lead the planning, development, and implementation of a variety of community outreach and educational activities. The activities will occur both on campus at the University of Washington and with the collaborators off campus.

The Program Manager will work in a team environment to run a program that includes multiple recurring, multi-day trainings, like hackweeks. These events work within the eScience mission to foster data driven research and innovation of data intensive methods, relaying the techniques, technologies, and best practices of data science to support the community of researchers that depend on these data. These immersive and inclusive events are designed to support participants from diverse backgrounds and varying levels of previous technical experience.

The variety of outreach events and workshops help communities by facilitating conversations supporting culture change and professional development. The Program Manager will be responsive to evolving community needs and will be responsible for the evaluation and improvement of the trainings.

The Hackweek Program Manager leads the operational tasks associated with designing, planning, and implementing a variety of educational and community-building events. Typically, these are highly technical participant-driven workshops that involve data science tutorials and open-project work. The Program Manager will pursue and build new partnerships as well as supporting existing partnership with clients from a variety of scientific communities who wish to run a training event. The Program Manager will bear primary responsibility to meet with clients to understand their existing data science challenges and to define goals and expectations for a training event. The Program Manager will use this information to build a shared planning portfolio including resources of particular relevance to the scientific and technical aspirations of the client. The Program Manager is responsible for overseeing the logistics associated with each event, and is the primary point of communication with event participants. After an event, the Program Manager leads a strategic evaluation of the event, facilitating debriefs with partner organizations and participants, assessing metrics, and writing a full report on the program outcomes for senior eScience leadership.

Our team is expanding the number of data science training activities we host every year in response to increased demand. The Program Manager has a unique opportunity to explore ways to scale our program to serve broader and more diverse communities, while ensuring we adhere to our core values. The Program Manager will deploy project management technologies to streamline common tasks, freeing up time to focus on relationship building and community development. Because the Program Manager is involved in many different types of events, they will develop a unique perspective on program efficacy across the institute. Thus, the Program Manager will contribute to the direction and development of overall programming so that we can continue to grow in response to research community needs.

We share University of Washington’s President Ana Mari Cauce’s commitment to combat inequities and racism in higher education and research. Within our programs we strive to create positive learning spaces and a welcoming culture where people from all backgrounds can feel included.

This is a full time position where you can build a career with advancement opportunities and a rich set of professional development and mentorship opportunities.


  • Direct event logistics for each hackweek, based on client needs and in coordination with the administrative and financial team. Activities include end-to-end program management, setting a budget, identifying and procuring resources, and managing audio/visual/virtual technologies.

  • Design management structures to guide development of data science tutorials and project work for each hackweek team, including setting up collaborative tools, communication channels, shared workspaces, task lists, and identifying team roles and responsibilities.

  • Curate, organize and manage online data science and discipline-specific learning resources for ease of access by community members.

  • Act as the main point of contact for hackweek participants with regards to recruiting, selection, onboarding, connection to technology resources, travel, lodging, and team communications.

  • Ensure virtual and in person workshop spaces meet the accessibility needs of participants.Community Management and Education Advocate

  • Attract and develop connections with new clients, clearly conveying program attributes, assessing mutual fit, and responding to inquiries from diverse parties.

  • Lead the assessment of the clients’ data science challenges to define goals and expectations for training events across a wide range of research disciplines.

  • Foster engagement and network with existing data science partners. Facilitate continued participant interactions after an event, such as webinars, communities of practice, technical collaboration tools, and sustaining project teams.

  • Curate and orchestrate the creation of foundational and reusable data science education videos.Program Evaluation

  • Lead strategic evaluation of each event. Report project status and issues affecting progress to senior management, project sponsors, and project teams.

  • Lead the organization of qualitative data gathering such as focus groups and testimonials.

  • Identify, track, and analyze evaluation metrics and lead the recommendation process to improve content and delivery. MINIMUM REQUIREMENTS Bachelor’s degree in business, communications, or STEM field, and four years or more of project management and/or event management experience, or an equivalent combination of education and experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

  • Strong written and oral communication skills.

  • Well-honed organizational skills and ability to manage multiple priorities and timelines.

  • Effective and professional interpersonal skills to initiate partnerships with diverse groups.

  • Demonstrated commitment to fostering an inclusive working and learning environment.

  • Proficiency with word processing, spreadsheet and virtual communication software using Microsoft Office, Google Docs, Slack, and Zoom platforms.

  • Previous experience or interest and desire in attaining basic proficiency in technical platforms such as GitHub.

  • Intellectual curiosity, problem solving skills and a strong commitment to the mission of the eScience Institute and the University. DESIRED QUALIFICATIONS

  • Proven ability to manage change within an expanding organization.

  • Experience working in a higher education and/or research setting.

  • Experience with collaborative project management software tools such as Microsoft SharePoint.

  • Familiarity with editing web-based content. CONDITIONS OF EMPLOYMENT

  • Willing to support events that typically occur during the summer (July to August) months.

  • Ability to occasionally travel to conferences and off-site meetings.

  • Ability to work a flexible schedule, which may occasionally require evenings or weekends. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.