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University of Washington Grants Manager (Program Operations Specialist) in Seattle, Washington

Req #: 208323

Department: Department of Statistics

Posting Date: 06/23/2022

Closing Info: Open Until Filled

Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience.

Limited Recruitment: Open to Department employees only

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academi-staff-20210208.pdf)

The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Grants Manager (Program Operations Specialist) provides critical grants and contract management support to the Department of Statistics and plays a key role in providing financial administrative support related to grants management, department computing recharge center management, Workday and department fiscal management. Duties & Responsibilities: Pre-Award

  • Manage preparation and submission for all competitive and non-competitive grant and contract proposals for submission to granting agencies.

  • Work with local agencies such as FHCC to prepare Staff Assignments to fund department Grad Research Assistants.

  • Develop complex budgets and other administrative sections of grant and contract proposals. This includes using a variety of sponsor websites and submission software to complete grant submission documents.

  • Guide faculty through internal and external deadlines to ensure timely submission of proposals. Facilitate timely adherence to sponsor deadlines for proposal submissions, progress reports, extension requests, supplements, and revisions.

  • Request advance budget numbers and no-cost budget extensions as needed.

  • Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interact with staff of the UW Office of Sponsored Programs as well as other UW offices. Prepare and route electronic and paper forms to resolve and issues.

  • Provide advice and interpretation of funding agencies’ regulations as well as UW policies and procedures to Principal Investigators and other project personnel. Ensure compliance with federal, state and UW policies, procedures, and regulations. Post Award

  • Provide research-related administrative support for faculty, staff, and graduate/undergraduate students. Independently interpret and implement state and federal administrative policies and procedures.

  • Manage complex fiscal accounting records for all funds supporting department research, including federal, private foundations, state matching funds, research gifts, contracts, and subcontracts.

  • Develop long-range forecasts and spending plans for departmental research funds. Periodically meet with project Principal Investigators to present, advise and discuss the financial status of their research funding.

  • Independently interface with funding agencies. Write and submit required fiscal reports and revised budgets. Assure annual reports are submitted by deadlines. Help draft portions of annual reports such as NIH RPPRs.

  • Assist researchers with Institutional Review Board (IRB) applications for studies involving human subjects.

  • Assess both the short and long-term implications of budget expenditures and advise researchers of compatibility issues and/or conflicts.

  • Work with UW GCA to close budgets at the end of each granting period.

  • Assist with organizing research-related conferences and workshops. Fiscal & Administrative Management of the Statistics Computing Recharge Center

  • Provide fiscal oversight of the department’s Statistical Computing Recharge Center

  • Oversee the issuing of department computing accounts.

  • Create annual rate proposals for the recharge center. Work with the department’s IT Director to establish rate proposals on an annual basis using complex spreadsheets and other financial tools. Work with the College Dean’s Office and UW Management Accounting & Analysis to make sure that rate proposals are approved.

  • Develop annual depreciation schedules to depreciate recharge center equipment. Oversee the submission of quarterly depreciation journal vouchers.

  • Oversee the monthly invoicing process for the recharge center. Department Fiscal & Administrative Support

  • Act as the department’s Workday HR Partner and Workday HR/Payroll expert, approving all entries made by the HCM2.

  • Assure that all entries are accurate and appropriate.

  • Coordinate the department’s ASE offer letters and job descriptions for RA, TA, PDI appointments on a quarterly basis.

  • Assist the department Administrator with financial management and special projects.

  • Act as a Department Co-Power User for Workday Financial Transformation in tandem with the Department Administrator.

  • Provide guidance, training, and support to department personnel for Workday Financials. Supervisory Duties

  • Supervise the department Administrative Assistant 3. Coordinate the hiring process for this position. Provide training and guidance and perform annual performance reviews. Handle any performance issues and provide regular feedback to the employee. MINIMUM QUALIFICATIONS:

  • Bachelor's Degree in Business, Program Management or related field, or equivalent experience

  • Minimum two to three years of work experience

  • Demonstrated fiscal skills including budget development, budget projections, reporting and fiscal operations.

  • Demonstrated ability to work independently, problem solve, take initiative, set priorities, and handle multiple simultaneous projects efficiently and effectively.

  • Demonstrated experience working in a deadline-driven environment.

  • Demonstrated interpersonal skills with the ability to interact with diverse groups in a team environment.

  • Mid-level Excel skills, including formulas and pivot tables.

  • Previous research administration experience, specifically proposal submission to federal agencies. DESIRED QUALIFICATIONS:

  • Familiarity with UW, State, and federal policies and procedures, particularly related to grants and contracts.

  • Familiarity with UW Recharge Center administration.

  • Experience with UW systems: SAGE, Workday, MyFD, Ariba.

  • Experience using NSF FASTLANE, Research.gov, NIH ASSIST, NIH eRA Commons.

  • Experience managing grants from federal agencies including the National Science Foundation (NSF), NSA, ONR, and NIH.

  • Previous supervisory experience or training. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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