University of Washington FOUNDATIONS PROJECT MANAGER in Seattle, Washington
Req #: 230517
Department: SCHOOL OF MEDICINE
Posting Date: 01/29/2024
Closing Info: Open Until Filled
Salary: $5,144 - $5,935 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine has an outstanding opportunity for a Foundations Project Manager to join their team.
The Foundations Project Manager (payroll title: Program Operations Specialist) for the School of Medicine will manage 2 of the 9 required basic science and clinical integrated blocks for the Foundations Phase of the Medical School Curriculum. These two blocks are 5-7-week intensive courses that medical students are required to complete as a part of their Foundations Phase of Medical education. The Foundations Project Manager will also manage one of the three required integrated curricular threads. This role will also have an integral role in strategic planning and curricular improvement as they relate to the blocks and threads throughout the Foundations.
The Foundations phase is 18 months in length and consists of a total of 9 integrated blocks and other integrated content which is delivered across the five WWAMI states (Washington, Wyoming, Alaska, Montana, Idaho) to over 270 students annually. The Foundations Manager will manage curriculum congruency, implementation, delivery, operational logistics and continuous improvement for two integrated basic science and clinical medicine blocks and one thread across the 5 WWAMI states. This position will be a representative of the Curriculum Unit in Academic Affairs, managing the day-to-day operational activities of the two Foundations blocks and one thread to ensure operational efficiency and curricular congruence.
The Foundations Project Manager reports directly to the Curriculum Manager and takes direction from the Director for Curriculum and Associate Dean for Curriculum. The Foundations Project Manager works closely with the Academic Affairs deans, directors, managers, and staff, and School of Medicine faculty, staff, and students within the five-state WWAMI region regarding medical student curriculum related programs and serves as a resource for questions from individuals within the University and the community. The Foundations Project Manager is expected to independently interpret and implement university, state and federal educational policies and procedures. This position will exercise independent judgment, solve problems, and develop innovative approaches to the management of a wide variety of curriculum initiatives.
The Foundations Project Manager will work across the Academic Affairs Office and closely interface with the Vice Dean for Academic, Rural and Regional Affairs, and Assistant and Associate Dean for Curriculum, and Assistant Director of Curriculum to manage the implementation and initiate continuous improvement strategies for two foundations blocks and one thread within the School of Medicine. The manager will provide analysis of congruent curriculum delivery across six universities, five of which offer semester schedules, and one (UW) on a quarter schedule. The Foundations Project Manager will advise, block, and thread directors, instructors, and deans on needed changes and improvements to the curriculum to meet school, state, and national/federal guidelines for accreditation and financial aid and implement and document these changes and improvements.
DUTIES AND RESPONSIBILITIES Program Direction/Control: • Independently provide curriculum guidance and expertise to Regional Assistant Deans, foundation block and thread leaders, instructors, and administrators for their blocks and thread. • Advise on implementing the foundations curriculum at their site and serve as a liaison between School of Medicine curriculum staff and deans, faculty, and other leaders on issues of curriculum. • Utilize project management techniques, tools, and software to track and monitor timetables, action items, deliverables, and contingency plans. • Chair weekly and monthly meetings with foundation block directors, site leads, instructors, and regional site administrators for their block and thread to develop agenda items, prioritize work packages, monitor and follow through on action items, and synthesize disparate sources of data and information to inform actions, decision making and approval pathways. • Communicate action steps, priorities, and stakeholder needs to foundation block/thread directors, instructors, and staff. Communicate concerns regarding Foundations curriculum to School of Medicine leadership. • Partner with foundation block and thread directors, instructors, and regional administrators in developing, maintaining, and implementing their curriculum.
Strategic Planning/Process Improvement: • Partner with foundations block directors and deans to research, develop, and implement curricular innovation, including development and monitoring of outcomes and plans of action for improvement. • Present to stakeholder groups on topics such as technology implementation, distance learning, and how to establish congruent educational activities across six campuses. • Initiate reports and participate in meetings with School of Medicine senior leadership to review the status of the foundations curriculum to assess effectiveness and alignment with School of Medicine curriculum initiatives, attend primary committee meetings, and provide support as needed, such as, attending and scheduling highly sensitive committee meetings. • Initiate continuous quality improvement and systematic review and evaluation of the foundations blocks and threads and maintain the timeline for School of Medicine governance approval for the next iteration of the curriculum. • Author policy and procedure documentation for the management and administration of the curriculum. • Meet with members of the School of Medicine community to ensure transparency and problem solve issues regarding curriculum implementation. • Support the activities of committee chairs, including the creation of surveys, interview comparable medical schools on best practices, and conduct research on current national medical education pedagogy. • Author and revise curriculum website and write and manage social media and other marketing communications. • Develop written communication materials and collaborate with faculty to draft special communications, including newsletters on the Foundations Curriculum and distribute broadly to UW Medicine faculty, regional faculty, staff, and students. • Develop Gantt charts and other project management tools to plan the curriculum implementation and timeline to meet deadlines. • Organize the work of all foundation block and thread committees and retreats, including collecting and refining minutes and follow through on action items.
MINIMUM QUALIFICATIONS • Bachelor’s degree with minimum of 2 years of administrative experience.
Equivalent education and/or experience may substitute for minimum requirements.
Additional requirements: • Excellent project management skills, including working knowledge of project management methodologies and technologies. • Advanced skills with Microsoft Office, including Word, Excel, and PowerPoint. • Experience with web site development, software, implementation, and maintenance. • Excellent oral and written communication and organizational skills. • Experience in a team-based, collaborative work environment. • Experience leading teams and running meetings. • Demonstrated experience working in large, highly structured environments.
DESIRED QUALIFICATIONS • Experience with Canvas learning management software and curriculum management systems.
CONDITIONS OF EMPLOYMENT • The position occasionally requires the employee to work beyond a normal work week (e.g., more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
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