Work in Washington Veterans Jobs

Req #: 238185

Department: RADIOLOGY DEPARTMENT

Job Location Detail: Health Sciences Building Occasional Telework

Posting Date: 09/03/2024

Closing Info: Closes On 09/17/2024

Salary: $3,839 - $5,135 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Radiology has an outstanding opportunity for a Full-time Fiscal Specialist (NE S SEIU 925 Non Supv) in Radiology Grants Administration

The Fiscal Specialist 1 (Radiology Grants Administration) contributes to the growth and success of the Department of Radiology by executing the mission and vision. This position assists Radiology Research Faculty with fiscal support for post-award budgets. A successful candidate will promote general fiscal specialist activities within the Department of Radiology.

DUTIES AND RESPONSIBILITIES Fiscal Assignments (80%): This position reviews, analyzes, records, reports, and initiates transactions and changes on a number of different expense accounts.

• Update individual grant budget reports on a monthly basis to reflect actual expenses and projected expenses including salaries, benefits, and other expenses.

• Create new budget reports, as needed, from standardized templates to meet the needs of individual funding activities. Follow standard file naming and filing system in shared drive.

• Review requests for research subject payments from standardized forms sent to Radiology Grants Admin by research groups; request updates and edits, if required. Once a week prepare an Excel spreadsheet of the request for review. Once approved, enter the requests into the accounting system for payment.

• Review and track subaward invoices using standardized procedure.

• Review proposals which include Radiology personnel and/or Radiology resources using standardized electronic form and follow standardized procedure for routing and filing in shared drive.

• Serve as back-up, as needed, to track, obtain, and file source documents for non-salary expenses on grant budgets.

• Responsible for creating and managing the bi-weekly post-award management meeting information. This entails extracting current/past data of active/closed(ing) projects.Other Assignments (10%): This position will be responsible for maintenance of day-to-day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.Self/Team Development (10%)

• Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.

• The incumbent is expected to continue to grow their own skill set necessary in their position, contribute to a team atmosphere in working with all internal/external customers, and provide thoughtful suggestions for continued improvement in work processes.

• Act as a valued member of the administrative fiscal team that is collaborative, shares information and feedback, educated and trains self and other members of the department proactively. Participates in continuous process improvement, professional development, and customer service.

• Provide proactive, collaborative, and innovative contributions.

• Continue to grow in skills necessary for the position.

• Contribute to a team atmosphere in working with all internal/external customers.

• Other projects as necessary MINIMUM REQUIREMENTS

• Three years of fiscal record keeping experience, or equivalent education/experience DESIRED QUALIFICATIONS

• Workplace experience with Microsoft Excel (vlookup, hyperlinking, formulas, pivot tables0

• Math aptitude

• Ability to read, understand, and follow guidelines and policies.

• Positive and collaborative nature.

• Strong work ethic

• Strong organizational skills MISSION AND VALUES Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition. Values:

• Quality

• Innovation & Impact

• Leadership

• Partnership

• Fairness Internal/External Contacts:

• UW Customers

• Department of Radiology Faculty, Staff, and Students

• University of Washington Staff, Faculty and Students

• Other related Faculty, Staff, and Students Supervision: This position reports to Stephanie Park, Grant Manager, in the Radiology Department. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; use hands to write, finger, handle or feel; and reach with hands and arms. The employee may occasionally lift and/or carry up to 25 pounds. CONDITITONS OF EMPLOYMENT

• Schedule is normally 8am-5pm (one hour unpaid lunch break), Monday thru Friday, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.

• Position is suitable/eligible for Occasional remote work on an as needed basis.

• Some travel between sites will be necessary by UW Health Services or other shuttles.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.