Work in Washington Veterans Jobs

Req #: 242556

Department: HOUSING & FOOD SERVICES

Posting Date: 01/15/2025

Closing Info: Closes On 01/29/2025

Salary: $7,834- $8,334 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)

FACILITIES MANAGER FOR BUILDING SYSTEMS AND OPERATIONS

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

Housing & Food Services (HFS) supports over 10,000 student residents and operates 40+ dining locations on campus. With a team of over 1,200 staff and students, HFS is dedicated to enhancing student life through teamwork and excellent service.

In Housing & Food Services, our DEI statement reads: HFS will become an organization that prioritizes inclusive workplace communities, centered on belonging and opportunity for all staff. All HFS staff must accept responsibility to identify and interrupt biases, privilege, barriers, and power dynamics. We challenge ourselves to engage in open dialogue, active listening, and empathic learning.

POSITION PURPOSE

This position is responsible for managing programs and critical building systems within the Housing & Food Services (HFS) portfolio, which includes residence halls, apartments, family housing, dining facilities, and amenities. A primary focus is ensuring the effective operation and maintenance of HVAC, electrical, IoT devices, and other essential infrastructure systems, maintaining safety, reliability, and efficiency across HFS Facilities.

DUTIES AND RESPONSIBILITIES Building Systems and Maintenance

• Critical Infrastructure Management: Serve as the subject matter expert (SME) in managing and maintaining key building systems, including HVAC mechanical and controls, electrical, plumbing, lighting and controls, landscaping, elevators, video cameras, intrusion alarms and door access systems.

• Maintenance Coordination: Review work orders in AIM and coordinate multi-trade activities for maintenance and repair operations.

• Customer & Stakeholder Communication: Serve as a liaison with teams, including staff and student representatives, to address issues and provide timely updates using various communication methods.

• Root Cause Analysis: Identify and manage root causes of systemic issues, designing and implementing solutions in partnership with UW shops and/or external vendors.

• Technical Project Management: Oversee project management of major renovations, building improvements, and systems upgrades. Collaborate as technical consultant with HFS Facilities Managers for projects as needed.

• Vendor Management: Manage vendor relationships, including collaborating to formulate RFP’s, reviewing bid solicitations, and overseeing contracts through completion. Ensure vendors meet performance standards and compliance requirements, and review and approve all invoices for accuracy.

• Compliance and Regulatory Oversight: Ensure compliance with state and local requirements, including monthly smoke detector testing, elevator testing & operating certificates, encroachment permitting, and environmental health regulations.

• Program Ownership: Administer essential facilities programs that involve multiple HFS buildings, such as laundry, window washing, pressure washing, graffiti removal, elevators, roof anchor testing, and others. Participate in shared projects such as audiovisual systems programming in conjunction with IT and other internal teams. Act as the primary liaison for childcare centers, managing interactions with vendors and managers.Facilities and Department Operations Management

• Record-keeping & Documentation: Maintain orderly and accurate record-keeping of facilities, systems repairs and project documentation.

• Budget: Oversee budgeting for maintenance programs, repairs, and projects. Ensure effective management of resources and cost controls, including oversight of accounts payable. Reviews internal billing for accuracy.

• After hours response program: Receive and triage calls from HFS and university entities regarding facilities emergencies. Provide recommendations for incident hand-offs and take leadership on focus areas or team support issues.

• Special Projects and Other Duties: Perform other duties as assigned, including participating in special projects and committees, and contributing to HFS unit activities. IMPACT TO THE UNIVERSITY An effective facilities management program preserves and protects significant university assets and creates a safe environment for residents. Maintaining a physical environment which supports student success increases student retention. Collaboration within HFS and the University contributes to consistency and alignment with university-wide goals and objectives. POSITION COMPLEXITIES

• Addressing maintenance needs in variety of commercial building designs and construction while adhering to university policies and procedures.

• Involvement in residential maintenance requires understanding of a variety of customer needs from the residence hall student occupant to the Executive Chef in the Catering Department.

• Working in a University environment requires the ability to know when and with whom to coordinate program activities.

• Scope of work requires the ability to communicate effectively with diverse audiences.

• The residential nature of HFS facilities makes it necessary to respond immediately and effectively in emergency situations. WORKING CONDITIONS

• Regular Monday-Friday office hours with weekend and evening work schedule adjustments to address issues arising during peak turn periods, emergencies, and to participate in Department-wide events. Required to respond to emergencies that occur while on or off duty. Participates in an on-call rotation. Eligible for up to 2 days remote work a week. SUPERVISION RESPONSIBILITIES

• Indirect supervision and direction of HFS Facilities trade staff.

• Supervision of one student employee. REPORTS TO

• Assistant Director Facilities Services - Housing and Food Services. MINIMUM REQUIREMENTS

• A bachelor’s degree and three years of full-time experience in college and university housing management, facilities management, property management, operations management, or a related field. Equivalent combinations of facilities management experience, facilities trade experience, and educational programs, including certifications, may substitute for these qualifications. KEY COMPETENCIES

• Knowledge of maintenance and facility operations.

• Ability to develop cost estimates and schedules.

• Excellent organizational, interpersonal and communication skills.

• Positive customer service orientation.

• Ability to function as a leader and a team member. DESIRED QUALIFICATIONS One of the following:

• IFMA FMP (Facility Management Professional).

• IFMA CFM (Certified Facility Manager).

• PMI PMP (Project Management Professional).

• Journey-level training in one MEP (mechanical, electrical, plumbing, etc.). CONDITIONS OF EMPLOYMENT

• A satisfactory outcome from the reference check process and education verification. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.