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Microsoft Corporation Executive Business Administrator in Seattle, Washington

The Enterprise Commercial Manufacturing Team is looking for a high-performing, action oriented and organized Executive Business Administrator. The ideal candidate will be able to maintain a calm, professional, and focused demeanor, accommodate different work styles with ease, demonstrate sound and consistent judgment in sometimes ambiguous situations and make timely decisions in complex situations. This role will support multiple managers.

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us to achieve our mission.

Responsibilities

  • Manage and maintain complex calendar(s) on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and organization

  • Manage and coordinate domestic business travel

  • Partner with Lead Executive Administrator to contribute to process improvements, messaging alignment and overall orchestration for the Rhythm of the Business

  • Reconcile, process and interim approve expense reports in a compliant and timely manner

  • Be a subject matter expert on internal policies and procedures

  • Coordinate team meetings, events and offsites, including agenda management, meeting logistics, and material preparation

  • Manage and maintain team aliases, to support efficient and appropriate internal communication

  • Manage headcount (end to end process) and information including maintaining and publishing organizational chart, processing personnel status changes and employee requisitions leveraging relevant headcount management tools, such as MSS (Microsoft Sales Specialist). Partner with Business Manger

  • Internal and external procurement of goods and services including hardware, supplies, etc.

  • Ad hoc projects and other daily admin tasks as needed

Qualifications

  • 5+ years of executive level administrative experience

  • 1+ years of project management experience

  • Proficiency in Outlook, Word, Excel, OneNote and PowerPoint

  • Experience supporting remote teams

  • Excellent organizational, analytical, and anticipatory skills.Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity

  • Ability to manage multiple projects and excellent analytical and problem-solving skills

  • Ability to maintain the confidentiality of highly sensitive material with tact and professionalism

  • Effective verbal and written communicator with a diverse group of key stakeholders

  • Positive can-do attitude, eager and able to work effectively under pressure with time constraints and in ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations, while maintaining a calm demeanor.

  • Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.

  • Knowledge of corporate organization and ability to navigate it and knowledge of departmental business practices

  • Knowledge of internal Microsoft tools such as iCIMS, Employee Central, MS Expense, Travel, MyOrder, etc or equivalent software

Location/Travel: Depending on working hours, work from home arrangements are available. Flexibility to accommodate US time zone is often required to attend critical meetings. Routine travel and international travel in support of projects and organizational alignment will be occasional up to 10% contingent upon Covid 19 travel restrictions.

Work Hours: This opportunity requires collaboration with worldwide stakeholders. Working on flexible business hours to connect with global stakeholders will be required to perform duties as outlined. Schedules will be flexible to support work-life balance and specific project/program needs.

Join us and be one who empowers billions! That’s incredible reach . When you combine that with your own inspiration , plus the freedom and support to make your ideas happen, you can make a huge impact on how people work and live all over the world.

#bizops

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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