Work in Washington Veterans Jobs

Description

We are seeking an Executive Assistant for our team in the non-profit industry, located in Seattle, Washington, United States. This role involves providing comprehensive administrative support, managing schedules, coordinating meetings and events, and handling travel arrangements. This is a long-term contract employment opportunity that does not involve full-time, permanent, or temporary work.

Responsibilities:

• Oversee the calendar management for the Managing Director, including scheduling meetings, events, and conference calls.

• Provide administrative support to the Managing Director and the wider team as needed.

• Collaborate with other Executive Assistants to arrange meetings with various stakeholders.

• Prepare meeting agendas, record minutes, and ensure follow-up on action items.

• Coordinate domestic travel arrangements for the team, including the creation of detailed travel packets.

• Manage vendor interactions and expense reports.

• Regularly communicate and interact with government offices and agencies.

• Undertake any special projects or duties as required.

• Use ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Book Travel Arrangements, MS Office, Microsoft Outlook, Schedule Appointments, and Meeting Minutes skills to perform tasks efficiently and effectively.

Requirements • Proven experience in a similar role, preferably within the non-profit sector

• Proficiency with ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System

• Familiarity with About Time software

• Strong calendar management skills and ability to coordinate conference calls

• High-level written and verbal communication skills for managing correspondence

• Experience with booking travel arrangements and scheduling appointments

• Proficiency with MS Office, particularly Microsoft Outlook

• Ability to take detailed meeting minutes

• Ability to work independently and prioritize tasks

• Strong organizational skills and attention to detail

• Commitment to maintaining confidentiality and handling sensitive information with discretion

• Demonstrated ability to work effectively within a team

• Ability to meet deadlines and manage stress effectively in high-pressure situations

• Understanding and commitment to the mission and values of the non-profit sector.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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